Overview
Administrative Assistant Jobs in Irvine, CA at Newport Healthcare
The Office Coordinator provides support to the office and staff by applying the values of the business to perform a broad range of administrative duties.
Who We Are
Our everyday work impacts how people do everyday living, through improved connectivity, transportation, safety, and community development. As a service business, we are all about our people. Our shared values and objectives focus on integrity and professionalism. We embrace teamwork, process management, and collaboration and are growth-oriented because we believe growth creates opportunities. As each person continues to learn and grow professionally, we advance as an organization.
What We Do
Our Talent Development and HR team is dedicated to building programs focused on recruiting, retaining, and developing BHC employees so they can reach their highest potential. We are committed to providing comprehensive administrative support, business strategy, and No Problem customer service. We identify opportunities and create solutions that support the growth of both the company and the people who make it successful.
How You Can Grow With Us
Opportunities for growth are based on your desire to learn. We are excited to share details of the career path options with you during your employment. Positions such as Project Accounting Specialist, Business Services Specialist and Talent Development & HR Specialist may be in your future.
Essential Functions
Welcomes visitors to BHC and directs them appropriately
Works with and supports the culture groups, including assisting in logistical planning for meetings and events, while also assisting in the execution of those events
Answers phones and replies to correspondence
Management of incoming and outgoing mail
Acts as a trusted resource to BHC, providing any necessary support to the leadership team, and the overall company,Including scheduling, document review and other independent projects
Manages travel arrangements and travel arrangement program
Responsible for the cleanliness and appearance of our office common spaces
Orders and manages office supplies
Responsible for organization and management of storage room
Assists with coordinating expense reports, calendars, and a wide range of other administrative duties
Assists in vendor management for our office vendors
Assists with department projects
Manages updates to the front desk manual
Experience
No experience required for this position
0+ years of administrative experience working in an office environment preferred
New graduates welcome
Skills
Strong communication skills (verbal, written, and in person)
Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
Ability to multitask and show resilience in the face of difficulties
Problem-solving and time management skills
Ability to work independently and with a team
Must be detail-oriented and demonstrate accuracy and thoroughness
Education
High School Diploma or equivalent
Bachelor’s degree preferred, but not required
Title: Administrative Assistant
Company: Newport Healthcare
Location: Irvine, CA
