Overview
Administrative Assistant Jobs in Minneapolis, MN at Randy’s Electric
Hourly Rate: $19.50
CORE WORK ACTIVITIES
Strong use of Excel Spread Sheets to include data analysis
Meeting Note taking for meeting summary
Purchasing and Receiving Analysis using Purchasing Platform BirchStreet
. Assists in setting up new employees with equipment, email accounts, supplies, etc.
Prepare time badges, ID and place uniform orders.
Sorts, distributes, and files mail and e-mail correspondence, determining level of priority.
Effectively process over 100 invoices monthly while meeting tight deadline us
Process monthly invoice with the assistance of a purchasing order system
Prepare productivity report on a month-long basis department production using a tracking system that is reported back to finance
Prepares meeting materials as required. (i.e.: agendas, presentations, files, etc.)
Taking minutes during department and property meetings to keep an accurate record of discussions, decisions, and action items
Manage Director and Assistant Directors schedule and calendar to ensure effective time management.
Assist Director in any additional task that may be assigned to me daily.
Orders equipment and office supplies
Maintains filing system daily.
Assists with special projects as needed. Works independently and within a team on special and nonrecurring and ongoing projects.
Handles confidential and non-routine information.
Prepares expense reports and follows up on process until concluded.
Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy. Must possess a strong-willed personality and have integrity above reproach.
Must be able to communicate and interact with individuals at all levels, within and out of the organization, without losing self-composure or focus on the appropriate objectives to be reached.
Excellent administrative, follow up and coordination skills.
Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software (Word, Excel, Outlook, PowerPoint) Birchstreet a Plus
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
Key competencies include customer service orientation, ethical and work standards, managing multiple priorities, follow-up, building business partnerships, positive disposition, thriving on ambiguity, openness to differences, patience, technical/professional knowledge, facilitating learning,
Processing of paperwork requires visual observations and attention to detail.
Verbal communication is necessary for negotiating and maintaining telephonic and person-to-person relationships.
Stand or sitting for long periods may be necessary.
Shift: 1st; must be available to work weekends and holidays.
Requirement: Valid Driver’s License required.
Policies and Procedures
Maintains confidentiality of proprietary materials and information.
Protects the privacy and security of guests and coworkers.
Follows company and department policies and procedures.
Ensures uniform, nametag, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.
Performs other reasonable job duties as requested by Supervisors. Guest Relations
Addresses guests’ service needs in a professional, positive, and timely manner.
Listens and responds positively to guest questions, concerns, and requests using brand or property specific processes (e.g., LEARN, PLEASED, Guest Response, LEAP, MYSTIQUE, ASGARD) to resolve issues and build trust.
Welcomes and acknowledges each guest with a smile, eye contact, and a friendly verbal greeting, using the guest’s name when possible.
Anticipates guests’ service needs, including asking questions to better understand needs and watching/listening to guest preferences and acting on them whenever possible.
Thank guests with genuine appreciation and provides a fond farewell.
Assists other associates to ensure proper coverage and prompt guest service. Communication
Answers telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one’s voice, using the callers’ name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
Speaks to guests and co-workers using clear, appropriate and professional language.
Prepares and reviews written documents (e.g., daily logs, business letters, memorandums, reports), including proofreading and editing written information to ensure accuracy and completeness.
Communicates efficiently with others to effectively exchange information. Working with Others
Supports all co-workers and treats them with dignity and respect.
Develops and maintains positive and productive working relationships with other associates and departments.
Partners with and assists others to promote an environment of teamwork and achieve common goals.
Handles sensitive issues with associates and/or guests with tact, respect, diplomacy, and confidentiality. Physical Tasks
Enters and locates work-related information using computers and/or point of sale systems.
Moves, lifts, carries, pushes, pulls, and places objects weighing less than or equal to 10 pounds without assistance. Documentation/Reporting
Creates and maintains computer and paper-based filing and organization systems for records, reports, documents, etc. Computers/Software
Transmits information or documents using a computer.
Enters and retrieves information contained in computer databases and software to update records, files, reservations.
• Prepares letters, memos, and other documents using e-mail, word processing, spreadsheet, database, or presentation software. Office Equipment • Transmits information or documents using mail, or fax machine.
Operates standard office equipment such as telephone, voice mail, fax, photocopier, calculator, and electronic peripherals. Safety and Security
• Reports work related accidents, or other injuries immediately upon occurrence to manager/supervisor. • Follows company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.
Title: Administrative Assistant
Company: Randy’s Electric
Location: Minneapolis, MN
