Overview
Administrative Assistant Jobs in Ashburn, VA at Ashburn Psychological & Psychiatric Services
Job Requisition ID: 45126
Opening Date: 03/10/2025
Closing Date/Time: 03/21/2025
Agency: Department of Human Services
Class Title: OFFICE SPECIALIST – 30080
Skill Option: None
Bilingual Option: None
Salary: Anticipated Salary $4,246-$5,701/month ($50,952-$68,412/year)
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 3
Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 45126
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Rehabilitation Services is seeking to hire a detail-oriented and organized Office Specialist to perform specialized paraprofessional and technical office support functions for the Adjudicative Services Section, Bureau of Disability Determination Services (BDDS). This position initiates case development, verifies forms are completed, enters claimant’s personal information, makes determination for requests of medical information, and assists Adjudicators as needed. The Office Specialist receives telephone calls via the BDDS Inquiry Line, responds to inquiries of status and application requirements and follows-up on phone calls to vendors. This position utilizes the SSA electronic case file and National Disability Claims Processing System, enters claimant’s personal information, verifies claim type, and reviews claim for necessary actions based on the unique characteristics and previous actions on the claim. The Office Specialist assists Adjudicators in ongoing cooperative correction plans to address work problems/issues which assists the adjudicators with case delays.
Essential Functions
Performs specialized paraprofessional and technical office support functions for the Adjudicative Services Section, Bureau of Disability Determination Services (BDDS).
Initiates case development, verifies forms are completed, enters claimant’s personal information, makes determination for requests of medical information, assists Adjudicators as needed.
Follows-up on phone calls to vendors.
Utilizing the SSA electronic case file and National Disability Claims Processing System, enters claimant’s personal information, verifies claim type, and reviews claim for necessary actions based on the unique characteristics and previous actions on the claim.
Assists Adjudicators in ongoing cooperative correction plans to address work problems/issues which assists the adjudicators with case delays.
Receives telephone calls via the BDDS Inquiry Line, responds to inquiries of status and application requirements.
Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college and one (1) year of office experience
or completion of high school and three (3) years of office experience
or three (3) years of independent business experience.
Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
Conditions of Employment
Requires ability to pass a federal employment background check. Individuals selected for positions with the Illinois Disability Determination Service (DDS) must go through a complete federal background investigation suitability determination by the Social Security Administration. Those individuals meeting the state requirements for employment must first complete the federal background investigation prior to their start date. This is necessary to determine whether an employee can be issued credentials in order to have access to the Social Security Disability data, records and systems. Further details will be provided during the pre-employment background check process.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon-Fri, 8am-4:30pm; 1 hour unpaid lunch.
Work Location: Springfield – 100 N 1st St
Division of Rehabilitation Services
Bureau of Disability Determination Services
Adjudicative Services Supplemental and Assistive Services Section
Agency Contact: [email protected]
Posting Group: Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually – (10 days in year one of employment)
Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program – A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. To utilize upward mobility contractual rights for this position, employee must apply internally and upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Title: Administrative Assistant
Company: Ashburn Psychological & Psychiatric Services
Location: Ashburn, VA
