Overview
Administrative Assistant Jobs in Dallas, TX at Texas Instruments
About The Alliance:
The Alliance is a family of nonprofits that all share a powerful mission – to empower individuals with intellectual and developmental disabilities to live, work, recreate, and participate fully in their community. Our business model, unique to the world of nonprofits, is designed to provide back office administrative services to our affiliate and customer organizations. By providing these vital HR, accounting, business strategy, compliance, and IT support services, we free up our affiliates to focus on what really matters – serving more than 1,400 adults and children with intellectual and developmental disabilities throughout the Chicagoland area.
About the Role:
Position Summary:
The Administrative Director oversees the organization’s HR, benefits, entitlements, and office administration functions. This individual ensures that talent management, staff support services, and administrative operations are aligned with strategic objectives. By working closely with finance, accounting, and other functional leaders, the Administrative Director helps foster a people-centric culture, supports staff development, and streamlines administrative processes that enable effective mission delivery.
Key Responsibilities:
Board & Commitee Support
o Coordinate all board and committee activities, including meeting scheduling, calendar management, and logistical support
o Prepare and distribute agendas, meeting packets, presentations, and other related materials in advance of meetings
o Ensure accurate record-keeping of minutes, attendance, and follow-up actions in accordance with organizational standards
o Serve as a liaison between executive leadership and board or committee members to facilitate timely communication and responsiveness
o Manage logistics for in-person, virtual, or hybrid meetings, including technology setup and space coordination
o Support development of reports, presentations, and other collateral to support effective governance and informed decision-making
HR & Talent Management:
Lead recruitment, onboarding, performance management, and professional development initiatives, ensuring the organization attracts and retains top talent.
Collaborate with the COO and Finance Director to forecast staffing needs, align compensation structures, and maintain compliance with labor regulations.
Benefits & Entitlements Administration:
Manage employee benefits, entitlement programs, and related vendor relationships, ensuring cost-effectiveness, compliance, and employee satisfaction.
Oversee administration of government assistance programs (SNAP, Social Security benefits, Medicare, Medicaid) for eligible individuals.
Continuously evaluate and improve benefit offerings, communications, and enrollment processes.
Administrative Operations & Efficiency:
Oversee office management, facilities, and administrative support staff, ensuring a safe, productive, and well-organized work environment.
Implement standardized administrative procedures and leverage technology solutions to enhance productivity and reduce manual work.
Risk Management & Compliance:
Ensure that all business systems meet legal, regulatory, and organizational compliance standards.
Collaborate with IT to ensure cybersecurity best practices, including secure access, password protocols, and data protection policies.
Cross-Functional Collaboration:
Serve as a liaison between HR/Administration and other departments (Finance, Accounting, IT, Collaboration) to align people strategies with organizational priorities.
Participate in cross-functional committees or working groups to support integrated projects, culture-building initiatives, and operational improvements.
Supervisory Role:
o Directly supervise the HR Manager, Benefits Manager and Administrative Assistant, ensuring alignment with organizational goals.
o Provide mentorship, performance evaluations, and professional development opportunities to direct reports.
QUALIFICATIONS & EXPERIENCE:
Bachelor’s degree in human resources, business administration, or related field.
Several years of experience overseeing HR, administrative, or operations functions, preferably in a nonprofit or mission-driven context.
Knowledge of employment laws, HR best practices, and benefits administration.
Strong interpersonal, organizational, and communication skills, with a proven ability to work collaboratively across departments.
Support the mission and values of Search and the Alliance.
Proficiency using MS Office, Microsoft 365 and Teams is a plus.
Comfortable communicating with team members and leaders across multiple organizations to answer questions, resolve errors, and build strong relationships.
The commitment to maintain a consistent 40 hour workweek revolving around the completion of required deliverables.
Candidate must pass a post-offer background check
In Return for Your Expertise, You Will Receive:
Excellent benefits
$80,000 – $85,000 per year based on qualifications
A supportive work environment at our Lincoln Park office
The ability to grow and make an impact with a highly reputable and mission driven Chicago nonprofit organization
Please submit resume and cover letter; qualifying candidates will be contacted by The Alliance. The Alliance is an Equal Opportunity Employer and encourages all qualified individuals to apply. No agencies or calls, please.
Job Type: Full-time
Pay: $80,000.00 – $85,000.00 per year
Benefits:
401(k)
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Chicago, IL 60614 (Preferred)
Work Location: In person
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Title: Administrative Assistant
Company: Texas Instruments
Location: Dallas, TX
