Overview
Administrative Assistant Jobs in Phoenix, AZ at SCI Shared Resources, LLC
Full Job Description
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Provides administrative support to a market office, funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, and creates presentations, generates reports, an prepares and monitors invoices and expenses.
SPECIFIC RESPONSIBILITIES
Management Administrative Support
General office duties include, but are not limited to:
o Answers phones, giving information to callers or redirecting calls as appropriate
o Schedules meetings,
o Time Entry
o Makes travel arrangements
o Plans events,
o Completes management expense reports
o Responds to inquiries in writing and/or verbally.
Other duties may include:
o Assists on special projects and other duties as assigned by the management team.
o Pulls monthly reports from reporting site and creates spreadsheets for stack rankings and tracking of key performance indicators
o Processes annual funeral home and cemetery license renewals
o Codes and scans of invoices
o Coordinates Sarbanes Oxley compliance
o Schedules call-in appointments for Sales
Staff Administrative Support
Reviews and processes all required documentation and performs day to day administrative duties for funeral services/ burials and/or cremations in accordance with policies and procedures
Files and maintains customer information for both new business and previous customers
Maintains office and facility supplies as well as fax machines, copiers and network printers.
Prepares Daily Schedules (Services, Who’s Up, etc.)
Assists Human Resources (HR) with investigations, note taking and other documents
Administers HR processes including new hire paperwork, background checks and bonus processing
Schedules new associates for new hire orientation
Maintains Market Leader files as necessary
Enters contract details into HMIS and maintain other related documents.
Orders and checks memorial to ensure accuracy.
Works with pre-need arrangements and completes administrative paperwork.
Assists in preparing and generating required reports
Processes accounts payable and other accounting support transactions
Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
Trains others on policies, procedures and new company initiatives
Performs other duties as assigned
Customer Service
Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members.
May serve as Receptionist to greet and receive client families and / or other persons entering the office for information and assistance.
Maintains a friendly attitude offering assistance and guidance to all persons entering the location
Postal Code: 85042
Category (Portal Searching): Administration and Clerical
Job Location: US-AZ – Phoenix
Job Profile ID: F00200
Time Type: Full time
Location Name: Resthaven Park Mortuary & Cemetery
Title: Administrative Assistant
Company: SCI Shared Resources, LLC
Location: Phoenix, AZ
Category:
