Overview
Administrative Assistant Jobs in Waco, TX at Oldcastle APG
Position Details
Position Information
Recruitment/Posting Title
Senior Executive Assistant
Job Category
Staff & Executive – Administrative & Support
Department
University Librarian
Overview
Rutgers University Libraries are the intellectual center of the university—serving all members of the university community, supporting all disciplines, and playing a key role in advancing student learning and faculty research. The Libraries serve all institutions that make up Rutgers, The State University of New Jersey: Rutgers University–New Brunswick, Rutgers University–Newark, Rutgers University–Camden, and Rutgers Biomedical and Health Sciences. The Libraries have a highly valued faculty and staff of about 200, who are committed to developing innovations in access services, information literacy, and digital initiatives. Rutgers University Libraries operate with a budget of $45 million and have outstanding collections, especially in jazz and New Jerseyana. Collectively, the Libraries’ holdings include more than 5 million volumes. The Libraries hold memberships in ARL, CNI, CRL, Lyrasis, NERL, VALEnj, SPARC, and the Coalition of Open Access Policy Institutions (COAPI); use Ex Libris, Alma, Primo, and OCLC as primary bibliographic utilities; and utilize a Fedora-based institutional repository.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Senior Executive Assistant for the University Librarian.
Among the key duties of the position are the following:
Provides confidential support in a wide range of library-wide strategic areas.
Serves as the primary point of administrative contact for the VPUL/University Librarian for internal and external constituencies, often concerning complex and confidential issues and exercises discretion and sound judgement in handling day-to-day matters.
Coordinates and manages the administrative suite for the University Libraries.
Prioritizes and supervises work, resolves routine conflicts and issues, prepares, and implements administrative guidelines and procedures, and provides oversight and facilitation as needed within the University Librarian office.
Creates informational materials; prepares, processes, and controls records, reports, and documents.
Schedules the VPUL/UL appointments; arranges and coordinates design and logistics for events and meetings; and completes other work consistent with a broad understanding of the mission, vision, role, and the goals of the University Libraries.
Serves as liaison within and external units.
Works under general supervision, within established work parameters, with few direct instructions.
Performs professional work that requires knowledge of general administrative/office management principles and practices, and basic knowledge of internal control concepts.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Day
Work Arrangement
FLSA
Exempt
Grade
06
Position Salary
Annual Minimum Salary
79387.00
Annual Mid Range Salary
100485.00
Annual Maximum Salary
121582.00
Standard Hours
37.50
Union Description
Administrators Confidential
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment
Staff – 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
Bachelor’s degree; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of executive management and administrative principles and practices.
Five (5) years of experience in complex administrative work in a frequently changing, fast-paced environment.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Excellent interpersonal, written, and oral communication skills with a keen eye for details.
Excellent organizational and planning skills, and the ability to manage competing deadlines.
Strong computer literacy skills.
Preferred Qualifications
Basic research skills.
Prior experience in a large, fast-paced higher education environment with frequently changing priorities.
Equipment Utilized
MS Office applications (including proficiency in Word, Excel, PowerPoint, Access).
Videoconferencing tools such as WebEx, Zoom, MS Teams, etc., and web navigation.
Works regularly with University systems such as PeopleSoft and Absence Reporting System.
Physical Demands and Work Environment
Special Conditions
May require working some evening and weekend hours.
Posting Details
Posting Number
25ST0068
Posting Open Date
01/10/2025
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
College Ave (RU-New Brunswick)
City
New Brunswick
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Title: Administrative Assistant
Company: Oldcastle APG
Location: Waco, TX
