Overview
Administrative Assistant Jobs in Carlsbad, CA at Everbrook Academy
Company Overview
Liberty Paper is a premier supplier of high-quality copy paper, committed to delivering exceptional value at competitive prices. Since our acquisition in 2001, we have expanded our reach, serving government agencies, educational institutions, major big-box retailers, and more. Despite being a tight-knit team of 10, we operate with the efficiency and impact of a team of 100—where every employee is valued, recognized, and rewarded for their contributions.
Summary
We are looking for a highly organized, proactive, and people-focused Office Administrator who will also serve as Executive Assistant to the Chief of Staff and Chief Executive Officer. This role is essential in maintaining seamless office operations, providing high-level executive support, and cultivating a positive and engaging workplace environment.
Key Responsibilities
Office Management: Oversee daily office operations, ensuring a professional, well-organized, and efficient environment.
Executive Support: Provide administrative support to the Chief of Staff, including data entry, reporting, and document preparation. Assist the CEO with administrative and operational tasks as needed.
Culture & Engagement: Plan and coordinate team-building activities, company events, and celebrations to foster a strong workplace culture.
Employee Onboarding: Support new hire onboarding to create a welcoming and seamless transition into the company.
Office Resources & Vendor Management: Manage office supplies, equipment, and vendor relationships to ensure smooth operations.
Front Office Coordination: Handle incoming calls, greet visitors, and maintain a warm, welcoming office atmosphere.
Employee Support: Serve as a key point of contact for office-related inquiries, ensuring employees have the resources they need to succeed.
Qualifications
Proven experience in office management, executive support, or administrative roles.
Strong organizational and multitasking skills with the ability to prioritize effectively.
Excellent interpersonal skills and a positive, solutions-oriented mindset.
Proficiency in Microsoft Office Suite; experience with CRM systems is a plus.
High level of discretion, professionalism, and confidentiality.
Why You’ll Love This Role:
You’ll play a key role in shaping company culture and maintaining a positive work environment.
You’ll work closely with leadership, gaining exposure to both operational and strategic business functions.
Every day will bring variety – from supporting executives to planning fun team events.
If you’re a resourceful, adaptable, and people-driven professional who thrives in a dynamic environment, we’d love to hear from you!
Apply now and be part of a team that values organization, collaboration, and culture!
Job Type: Full-time
Pay: $27.00 – $30.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Experience:
Office management: 3 years (Required)
Ability to Commute:
Vernon, CA 90058 (Required)
Work Location: In person
Title: Administrative Assistant
Company: Everbrook Academy
Location: Carlsbad, CA
