Overview
Administrative Assistant Jobs in Reston, VA at Bechtel
Job Title: Office Administrator & Fleet Coordinator
Location: Carrollton, Texas
Employment Type: Full Time
About the Role:
You’re the glue that holds it all together—and we mean that in the best possible way. As our Office Administrator & Fleet Coordinator, you’re part admin wizard, part logistics ninja. From making sure our team has the tools they need to crushing it behind the scenes with vehicle maintenance schedules, you’ll be at the center of everything that keeps our operation running smooth.
What You’ll Be Rockin’ On the Daily:
Greet guests and answer phones like the friendly, organized boss you are.
Keep our office stocked, stylish, and running like a well-oiled machine.
Schedule meetings, prep documents, and keep everyone on-task (and on-time).
Maintain digital and physical filing systems that would make Marie Kondo proud.
Support accounting tasks—think invoicing, receipts, and expense reports.
Assist HR with onboarding, employee paperwork, and general people ops.
Help plan company events, meetings, and travel with a sprinkle of flair.
Fleet Management Duties (a.k.a. Keeping Us Rolling):
Track and schedule routine maintenance, inspections, and repairs for company vehicles.
Maintain vehicle registration, insurance, and compliance documents.
Monitor mileage logs and fuel usage to help optimize routes and reduce costs.
Coordinate with drivers and vendors for timely repairs and emergency issues.
Maintain a clean and organized fleet database (you and spreadsheets = besties).
Help implement policies for safe and efficient fleet operations.
Who You Are:
Customer-first mentality: You love engaging with people and always seek to provide outstanding service.
Team player: You enjoy collaborating with others and contributing to a positive team dynamic.
Problem solver: You thrive in a fast-paced environment where challenges are opportunities to showcase your creativity.
Competitive and driven: You’re motivated by goals, incentives, and the opportunity to grow within the company.
Adaptable: You can juggle multiple tasks while maintaining attention to detail and a sense of urgency.
Excellent communicator: You’re clear, concise, and professional in your written and verbal communication.
Tech-savvy: Comfortable using various software and tools to assist customers effectively.
How We Take Care of Our Team:
Two weeks Paid Time Off. Earn additional PTO on each anniversary date.
8 paid holidays for a total of 18 paid days off
Great income potential!
We believe in work hard, play hard. We have team dedicated to putting on Fun In The Process Events such Happy Hours, Annual Rangers Game with Tailgating, Anniversary Casino Night, Christmas Party and more!
Opportunities to attend Leadership Meetings and enhance personal growth.
We promote within! This is an entry level position intended to grow into another, advanced position within a year.
Pay is $50,000 – $60,000 base salary with opportunity to earn additional bonuses each month
Show more
Title: Administrative Assistant
Company: Bechtel
Location: Reston, VA
