Overview
Administrative Assistant Jobs in Atlanta Metropolitan Area at Nexien Inc.
Title: Administrative Assistant
Company: Nexien Inc.
Location: Atlanta Metropolitan Area
Responsibilities:
General Affairs Project Management and Implementation
Analyze budgeting, financial reporting, and billing processes
Implement all necessary policies & procedures related to office and corporate programs
Research vendors for office supplies, equipment, facility management, and outsourcing services
Coordinate repairs, renovation, layoff change activities, company events, and lead office space plans
General Office Administrative Management
Oversees Office Coordinator
Assign tasks, provide guidance, and evaluate performance as appropriate.
Foster a collaborative and efficient work environment
Manage all administrative functions within the company and conduct/monitor following established procurement protocols.
Coordinate and organize company events, meeting, moving and conferences (e.g. moving office furniture, packing files, etc.)
Maintain supplies inventory by checking stock to determine inventory level of office supplies; anticipating needed supplies; placing and expediting order for supplies
Address employee inquires and concern about office general affairs matters
Vendor Management
Manage the relationship with office service vendors, evaluate their performance,
and make recommendations as appropriate.
Other Task as necessary to meet the organization’s objectives
Provide high quality work by ensuring accuracy and seeking to continuously
improve our process and platforms by embracing new and better ways of doing things
Serves as backup to other administrative task and performs other duties as assigned
Qualifications:
Bachelor’s degree or equivalent practical experience
1+ years of relevant experience in manufacturing industries (preferred)
Excellent written and verbal communication skills for presenting findings and recommendations
Solid technical proficiency in MS Excel, PowerPoint, etc.
Organize, host, and/or participate in conference calls with the project team, often across multiple time zones
Knowledge of facilities management principles, including space planning, maintenance, and safety regulations
Effectively prioritize and execute task in high-pressure environment
Confident working independently, able to get to grips with new areas of work
Ability to balance with deadlines-based projects
Build cross- functional relationships within and outside the organization and collaborate to achieve organizational goals through good communication and informing sharing
Strong understanding of the need for discretion in handling sensitive information and the judgement to know what can/must be shared and with whom, and what should not
A personal style that enables relationships of confidence and trust to build quickly with most stakeholders
