Overview
Administrative Assistant Jobs in Lebanon, TN at WebstaurantStore
As an Administrative Assistant/Receptionist at a small tax firm, you will be essential in ensuring smooth office operations and providing outstanding customer service. Reporting to the Office Manager, your core responsibilities will include managing phone calls, handling clerical tasks, and maintaining organized records. Your proficiency in Microsoft Office and time management will enable you to efficiently support daily administrative functions. With premium skills in front desk management and a strong focus on communication, you will create a welcoming environment for clients and contribute to the overall effectiveness of our team. Join us in delivering exceptional service and support in a dynamic workplace.
***PLEASE DO NOT APPLY IF YOU DO NOT HAVE THE FOLLOWING QUALIFICATIONS***
Job Responsibilities to include:
Answer and direct phone calls
Organize and schedule meetings and appointments
Order office supplies
Assemble and scan tax returns
Make deposits at local banks and take packages to local post office
Formatting and producing financial statements by using tables and cells in Microsoft Excel & Microsoft Word
Contribute to team effort
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Write letters and emails on behalf of other office staff
Maintain computer and manual filing systems
Receive, sort and distribute the mail
Coordinate repairs to office equipment
Greet and assist visitors to the office
Photocopy and print out documents on behalf of other colleagues
Experience and Skills Needed:
MUST have proven admin or assistant experience
MUST have excellent time management skills and ability to multi-task and prioritize work
MUST have attention to detail and problem solving skills
MUST have excellent written and verbal communication skills
MUST have strong organizational and planning skills
MUST be proficient in MS Office- Especially MS Word and MS Excel
We strongly encourage those with Quickbooks experience
Job Type: Full-time
Pay: $20.00 – $22.00 per hour
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
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Title: Administrative Assistant
Company: WebstaurantStore
Location: Lebanon, TN
