Overview
Administrative Assistant Jobs in Singapore, Singapore at Refinery Media
Title: Administrative Assistant
Company: Refinery Media
Location: Singapore, Singapore
We are an established Production Company that produces content for international networks. This year we have expanded into a new business arm called X3D Studio.
The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.
Tasks
Objectives of this role
Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
Coordinate internal and external resources to expedite workflow
Oversee and achieve organizational goals while upholding best practices
Responsibilities
Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
Coordinate domestic and international travel arrangements for employees
Maintain filing system, contact database, employee list, and inventory
Order and oversee office supplies and food deliveries for group meetings
Putting together quotes for clients
Required skills and qualifications
Polytechnic level or equivalent
Proven administrative experience
Good written and verbal communication skills, preferably able to speak Mandarin
Strong time-management skills and multitasking ability
Aptitude for learning new software and systems
Preferred skills and qualifications
Ability to use Microsoft Office, Google Workspace and Chatgpt
Experience managing budgets and expenses
Experience developing internal processes and filing systems
Requirements
At least 2 years relevant working experience
Fluent in written and spoken English
Proficient in Accounting Software XERO and Microsoft Excel
Good Positive working attitude and temperament. Able to work under pressure and stay positive. Good team player and takes pride in their work. Patient with others that are not necessarily good with understanding Accounts and Finance. Meticulous and always looking for more different ways to solve a problem. A self starter that does not require constant micro management
MUST BE SINGAPOREAN OR SINGAPOREAN PR TO APPLY. Please do not send an application if you do not meet this requirement. Your application will not be read.
Please note that the salary range is between $2000 – $3000
Benefits
We pride ourselves in having a great working culture. We’re looking forward to hearing from you if you think you suit the culture and the vibe!
MUST BE SINGAPOREAN OR SINGAPOREAN PR TO APPLY. Please do not send an application if you do not meet this requirement. Your application will not be read.
Please note that the salary range is between $2000-$3000
