Overview
Administrative Assistant Jobs in Proctor, AR at 3PL Vision LLC
About Uchie
Uchie is a dynamic beverage company committed to delivering innovative, quality products to our growing customer base. As we expand our presence in Southern California, we’re seeking a motivated Territory Sales Representative to drive growth in the Los Angeles market.
About the Role
We are seeking a detail-oriented Office Administrative Assistant to join our team. This position will be responsible for providing comprehensive administrative support with a focus on bookkeeping, inventory management, order processing, and sales team coordination. The ideal candidate will be a self-starter who can efficiently manage multiple priorities while maintaining accuracy in all tasks.
Key ResponsibilitiesAdministrative & Bookkeeping
Process invoices, purchase orders, and receipts using QuickBooks
Reconcile payments and maintain accurate financial records
Assist with basic bookkeeping functions and financial reporting
Manage office supplies and equipment
Inventory & Order Management
Monitor inventory levels and assist with inventory reconciliation using Katana ERP
Process customer orders and coordinate with warehouse team
Update product information and pricing as needed
Generate reports on inventory status and order fulfillment
Shipping & Logistics
Coordinate shipping and delivery using ShipStation
Track shipments and resolve any delivery issues
Liaise with shipping carriers as needed
Process returns and exchanges
Sales Support
Act as the primary point of contact for the field sales team
Address inquiries and resolve issues for sales representatives
Maintain customer information in HubSpot
Assist with sales documentation and reporting
Qualifications
High school diploma required; Associate’s degree in business administration, accounting, or related field preferred
2+ years of experience in an administrative role with bookkeeping responsibilities
Advanced proficiency in Microsoft Excel or Google Sheets is a must
Proficiency with QuickBooks, or ability to quickly learn
Experience with ERP systems (Katana experience is a plus)
Familiarity with shipping software (ShipStation experience is a plus)
Knowledge of CRM systems (HubSpot experience is a plus)
Strong attention to detail and organizational skills
Excellent communication skills, both written and verbal
Ability to prioritize tasks and meet deadlines in a fast-paced environment
Technical Skills
Microsoft Excel / Google Sheets (advanced proficiency required)
QuickBooks
Katana ERP
ShipStation
HubSpot
Microsoft Office Suite
General computer proficiency
Personal Qualities
Reliable and dependable with strong work ethic
Problem-solver with a proactive approach
Team player with the ability to work independently
Excellent time management skills
Adaptable to changing priorities
Job Type: Full-time
Pay: $28.00 – $33.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Ability to Commute:
Culver City, CA 90230 (Required)
Ability to Relocate:
Culver City, CA 90230: Relocate before starting work (Required)
Work Location: In person
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Title: Administrative Assistant
Company: 3PL Vision LLC
Location: Proctor, AR
