Overview
Administrative Assistant Jobs in Warsaw, Mazowieckie, Poland at Devire
Title: Administrative Assistant
Company: Devire
Location: Warsaw, Mazowieckie, Poland
About the Company
Devire is an international company specializing in recruitment, outsourcing and employer branding services. For over 30 years, we have been representing leading employers on the European market, conducting comprehensive projects of searching for managers and specialized staff, implementing the latest solutions in the area of IT services and supporting the image of an employer of choice
.
About the Ro
le
We are seeking a skilled and experienced Administrative Assistant to join our dynamic team within the banking sect
or.
Responsibili
- ties
Manage complex and proactive diary and telephone schedules, ensuring effective prioritization and coordination with senior stakeholders and executive assistants across multiple time z - ones.Coordinate international travel arrangements for Managing Directors, including itinerary planning, bookings, and expense proces
- sing.Provide ad hoc administrative and operational support to the wider senior management team as requ
- ired.Serve as the primary point of contact for regional administrative inquiries, ensuring timely and efficient resolu
- tion.Oversee the onboarding process for new hires and consultants, including coordination of system access, equipment, and provisioning requirem
- ents.Process employee lifecycle transactions within internal systems, including new hires, transfers, and terminat
- ions.Act as a trusted and integral member of the team, maintaining a strong understanding of business priorities and anticipating support n
- eeds.Support the delivery of special projects, initiatives, and additional assignments in line with business requirem
- ents.Collaborate with and provide cover for fellow assistants to ensure seamless team support and business contin
- uity.Perform general administrative duties, including document management, printing, copying, filing, archiving, and coordination of meetings, events, committees, and group activi
ties.
Qualific
- ations
3–4 years of experience as an Administrative Assistant supporting senior executives, Managing Directors, or equivalent leadership roles, preferably within the financial services in - dustry.Fluent in both written and spoken English, with exceptional communication
- skills.Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, an
- d Word.Excellent written and verbal communication skills, with the ability to convey information clearly, concisely, and professionally across all levels of the organi
- zation.Highly organized, detail-oriented, and efficient, with a strong commitment to accuracy and q
- uality.Self-motivated with a proactive, can-do attitude and a genuine desire to learn, develop, and contribute to the team's s
- uccess.Strong interpersonal skills with the ability to build and maintain effective working relationships and collaborate seamlessly with administrative and support teams across multiple locations and time
- zones.Demonstrated ability to manage multiple priorities, coordinate time-sensitive tasks, and adapt quickly in a fast-paced, ever-changing envir
- onment.Proactive and resourceful, taking initiative, anticipating needs, following up independently, and seeking clarification when nec
- essary.Strong sense of ownership, professionalism, and accountability, supported by a positive attitude and growth m
- indset.Ability to remain composed under pressure while maintaining a high level of professionalism in demanding and dynamic enviro
- nments.Proven ability to handle sensitive and confidential information with the utmost discretion and int
egrity.
Pay range and compensation
package
Salary (10 000 – 12 000 PLN gross/ Month) based on Employment Contract (vi
a Devire)
Long-term
employment
Private
HealthCare
Sports card
L
ife insurance
Working for a leading corporation with a stable m
arket position
Working in the internatio
nal environment
Office work (5 days a week office work) with supportive and posi
tive environment
Equal Oppo
rtunity Statement
We are committed to diversity and inclusivity in our
hiring practices.
