Overview
Administrative Assistant Jobs in Concord, CA at Assetmark
Why Milan Laser Hair Removal?
When you’re an ambitious professional you want to work with the best. Milan is currently the premier laser hair removal provider with plans to rapidly expand throughout the nation.
Because it’s fun and progressive. We’re not like other companies where you’re just a number. We are seeking independent thinkers who can add true value to our team.
Because, benefits. Milan will take care of you with paid vacation, 401k, full health, dental and vision. Oh and free laser hair removal. You won’t find that at other corporate gigs.
Because, growing is good. We’re always expanding, improving and looking for people ready for a challenge. Our team members learn the business from the inside-out and as our business grows, the opportunities abound.
Status: Full-time, Exempt
Location: Omaha, NE
Position Summary:
We’re looking for a high-performing Executive Assistant to provide dedicated support to our CEO, General Counsel, and legal department. This is a key role for someone who excels in fast-paced environments, takes initiative, and knows how to anticipate the needs of busy executives.
This person will manage schedules, communications, meetings, and conduct administrative duties as needed. This is while also overseeing front desk operations and serving as the primary point of contact for visitors and deliveries. The ideal candidate is highly organized, solution-oriented, and confident in navigating high-level priorities with professionalism and efficiency.
Responsibilities:
Executive Support: Provide comprehensive administrative support directly to the CEO and legal team handling confidential information with the highest level of discretion. Proactively anticipate needs, often solving problems, and preparing resources before they are explicitly requested. Manage calendars with meticulous attention to detail. Act as a liaison between the CEO and internal departments, external partners, and stakeholders.
Communication & Coordination: Coordinate and streamline internal and external communications. Handle sensitive and confidential information with absolute professionalism.
Document Preparation & Administrative Tasks: Prepare documents, reports, and presentations as needed. Perform administrative duties as needed.
Reception & Front Office: Serve as the front desk receptionist, creating a first-class first impression for all visitors, clients, and stakeholders
Other Duties: Perform additional tasks, duties, and responsibilities as needed or assigned by leadership to support departmental and organizational objectives
To be considered for this opportunity, candidates must meet the following requirements:
Bachelor’s degree OR equivalent combination of education/experience combined (one year of experience equals one year of education) required
Minimum of five years of executive-level administrative experience required
Proven experience managing up and supporting high-level executives required
Prior experience with front office or reception responsibilities preferred
Proficient in Microsoft Excel and PowerPoint, Google Workspace, and advanced scheduling/communication tools required
Outstanding verbal and written communication skills, with the confidence to interact with high-level stakeholders required
Highly organized, detail-oriented, and capable of juggling multiple priorities in a fast-paced, high-stakes environment required
Demonstrated ability to work independently with minimal supervision required
Strong emotional intelligence, interpersonal skills, and professional discretion when handling sensitive or confidential information required
A self-starter who takes initiative, solves problems before they arise, and thrives in ambiguity required
Adaptable, solution-oriented, and consistently focused on making processes smoother, easier, and more efficient required
Benefits Include:
Medical, dental, vision, disability and life insurance with in 30 days
Unlimited PTO – work with your manager and take time as needed
7 paid holidays that we are closed
$50 cellphone stipend paid out monthly
401k retirement plan with vested 4% employer match after 90 days
Career advancement opportunities + Culture/environment
Employees and their spouse or legal partner receive free laser hair removal services
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.
We are deeply committed to attracting talented team members in the US from all backgrounds regardless of race, age, gender, ethnicity, religion, sexual orientation, disability status, or nationality. However, at this time, we are not sponsoring any Visas.
Equal Opportunity Employer
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Title: Administrative Assistant
Company: Assetmark
Location: Concord, CA
