Overview
Administrative Assistant Jobs in South Portland, ME at Atlantic Federal Credit Union
Executive Assistant
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Job ID
10116760
Location
Glendale, California, United States
Business
Disney Experiences
Date posted
Apr. 09, 2025
Job Summary:
About the Role & Team
Do you enjoy problem solving and processes, never resting until you find the answer? Are you a friendly and reliable collaborator, whether working with peers or executives? If yes, then the Executive Assistant position with the Product Design and Development teams at The Walt Disney Company might be right for you!
You would be part of the team that is responsible for leading product design for Disney Consumer Products, which brings joy to kids of all ages. You would also be supporting the team that works to enable the efforts of global product teams around the world through long term planning, daily operations, and program / project management. The successful candidate will tactfully and effectively manage the overall functional and organizational needs in a fast-paced environment. In addition, the candidate will be personable, show a keen attention to detail, effectively manage the Executives’ calendars, multi-task, and communicate professionally.
This position supports two Vice Presidents of Product Design, Hardlines and the Vice President of Product Design, Softlines.
What You Will Do
Manage daily schedules, calendars, and meetings for two Vice Presidents
Manage all travel arrangements and trip oversight including meeting coordination, and all related expense management and processing
Coordinate/confirm all calendar matters, including internal/external meetings, and video conferences over multiple time zones
Assist with departmental tasks, including conference room requests, team events, employee recognition and offsites
Manage and prepare documents including meeting agendas, presentation material and recap meeting notes
Maintain standards of strict confidentiality with respect to all matters and documents
Interact with various internal departments, senior executives and their offices as needed, as well as team members, external organizations, retailers, licensees and others globally
Support basic office functions as required (such as ordering supplies, including hardware and software)
Promote teamwork both internally and externally, work exceptionally well with executives, staff, and external associates and visitors at all levels
Assist with special projects as needed
Perform other administrative duties as requested, or as responsibilities dictate
Required Qualifications & Skills
At least 3 years of executive support experience
Strong proficiency with standard office tools such as Microsoft Outlook, Word, PowerPoint, & Excel
Demonstrated ability to prioritize, meet deadlines, make decisions, and change course of action quickly
Extremely comfortable working in fast-paced environments
Detail oriented with the ability to maintain professionalism under pressure
Ability to anticipate needs, and be proactive, resourceful and flexible
Strong people skills, including the ability to work effectively with other executives, assistants, and staff at all levels
Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously
Effective communicator, both verbally and written
Proactive in thinking of ways to improve productivity and efficiency
Preferred Qualifications
Mac & Windows experience
SAP experience, including Casual Buyer, COUPA
Experience planning and booking travel and expense reporting through systems like Concur
Experience working in an entertainment, design, or product creation environment
Experience working with international territories and time zones
Experience supporting teams in multiple locations
The hiring range for this position is $64,300.00-$86,200.00 The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
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Title: Administrative Assistant
Company: Atlantic Federal Credit Union
Location: South Portland, ME
