Overview
Administrative Assistant Jobs in Bemidji, MN at EAPC
Position Summary & Description
THIS POSITION IS POSTED IN ACCORDANCE WITH THE
AFSCME COLLECTIVE BARGAINING UNIT
Indiana University of Pennsylvania (IUP) invites applicants for a Clerical Assistant 2 in the Department of Allied and Public Health.
The Clerical Assistant 2 serves as the primary administrative support to the Chair of the Department of Allied and Public Health, playing a critical role in ensuring the smooth operation of departmental activities. Responsibilities include managing communications with students, faculty, and external partners; overseeing departmental budgets and grant-related expenditures; assisting with course registration, graduation processes, and academic recordkeeping; and maintaining clinical affiliation agreements and student certification data. The position also involves coordinating departmental events, supervising student workers, maintaining confidentiality in accordance with HIPAA standards, and ensuring compliance with accreditation and reporting requirements. This role requires strong organizational and communication skills, attention to detail, and the ability to independently manage multiple administrative functions in a dynamic academic environment.
Review the PA Specifications for this Job Title.
The above duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
WORK SCHEDULE:
8:00am – 4:30pm
Position Qualifications
MINIMUM EDUCATION AND TRAINING:
Six months as a Clerical Assistant 1 (commonwealth title).
or
Graduation from high school.
or
An equivalent combination of experience and training.
REQUIRED SKILLS AND KNOWLEDGE:
Candidates must communicate effectively and perform well in the interview(s).
Candidates must have communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of students, colleagues, and community members.
The salary for this position is determined by the AFSCME Collective Bargaining Agreement.
Essential Functions
The work of this position occurs in a typical office environment. Although infrequent, periods of heavy exertion may occur. Incumbent must have the following abilities:
Ability to travel to field locations and meeting/training sites by motor vehicle when required.
Communicate both orally and in writing to issue, receive and carry out instructions and orders effectively and to convey information to a variety of co-workers and the public.
Use common office machines such as telephones, calculators, copiers, computer terminals, keyboards, video display terminals, auxiliary printers, and similar equipment.
Perform manual duties such as lifting and carrying various weight limits.
Operate office equipment which may require stooping, kneeling, bending, stretching and prolonged sitting or standing.
Provide assistance and guidance to internal and external customers.
Special Instructions to Applicants
A complete application will consist of a cover letter, resume, names, and email addresses of three references submitted in this online application system at Employment at IUP.
Automated reference requests will be generated when the application is submitted by the applicant.
You will receive a confirmation email when your application has been successfully submitted.
Hiring preference will be given to internal employees
Please do not fax, mail or e-mail any documentation.
All offers of employment are subject to and contingent upon confirmation of work eligibility and completion of a satisfactory background investigation which includes, but is not limited to, Act 34, Pennsylvania Criminal Record Clearance; Act 151, Child Abuse Clearance; and Act 114, Federal Bureau of Investigations (FBI) Criminal Background Checks.
IUP is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression.
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Title: Administrative Assistant
Company: EAPC
Location: Bemidji, MN
