Overview
Administrative Assistant Jobs in Tyler, TX at Guardian Fleet Services
OUR COMPANY
With more than 1500 employees and 12 offices nationwide, Rogers is the largest self-performing electrical, data and lighting contractor in the United States. Rogers specializes ground- up electrical construction, to national rollout and remodel programs, preventative maintenance and installation needs. With 38 years of experience, licenses in 48 states, and over 2000 facilities constructed, we are constantly growing and looking for candidates to join our team!
OUR CULTURE
Rogers is powered by our people. We have had the power to get the job done for almost 40 years because of our team members. As a family-owned business, we understand the importance of treating our team as extended family. Our team members are not here merely to support the business efforts, but our goal is for our team to thrive as individuals. Learning is built into every role here at Rogers. You’ll get mentorship from our leadership team and in return the ability to take ownership and grow your own professional pursuits.
We are currently looking for an Office Manager with professional experience to join our team!
Why you should join us:
Positive, team-focused, and inviting work environment
Stability and longevity in the industry
Medical, dental, and vision insurance coverage
Additional benefits to include: life insurance, short-term and long-term disability, 401k with generous match, flexible spending account (FSA) and tax-tree health savings account (HSA).
Employer-provided: short-term and long-term disability, life insurance, and EAP
401k with generous match
Paid time off and paid holidays
$200 for each employee referral
What you’ll be doing:
Support leadership by planning and maintaining work schedules, coordinating manpower needs, and facilitating employee assignments across projects.
Oversee the coordination of office and project activities to ensure smooth operations, adherence to schedules, and compliance with budgetary constraints.
Manage the procurement of office supplies, equipment, and project-related materials.
Draft and format correspondence, reports, and other documentation as required.
Proactively identify and communicate potential issues, scheduling conflicts, or workflow disruptions to managers, and assist in resolving them effectively.
Monitor incoming requests and prioritize tasks to meet deadlines with minimal supervision.
Handle daily administrative tasks, including processing expense reports, purchase orders, supply requisitions, HR forms, and budgets.
Prepare and deliver special reports or presentations as requested by supervisors.
Perform additional duties to support office efficiency and team collaboration as assigned.
Prepare special reports per supervisor request
Monitor timesheets, hotel stays, and vehicle assignments of field technicians.
Book travel for new hires/field technicians as needed and assist in new hire orientation.
Other duties as assigned
What we’re looking for:
Associates Degree; or a minimum of 2 years previous administrative experience
Ability to communicate both verbally and thorough writing in a professional, courteous and knowledgeable manner
Ability to multitask (using several screens and browsers and the same time, talk on the phone while navigating the system)
Ability to prioritize tasks according to deadlines and urgency and complete them in a timely and professional manner
Ability to comprehend, summarize, edit and paraphrase data
Ability to browse the internet and also use the internal systems and websites for our customers
Ability to create, edit and analyze Excel spreadsheets, Word documents, PDF files and Power Point presentations
Ability to create, navigate, search and update Rogers Electric’s systems (work orders, reports, quotes, invoices etc., emails)
Ability to use office equipment (i.e., fax, phone, scanner, copier, mail)
Proficiency in MS Office Suite
Other duties as assigned
Rogers is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Title: Administrative Assistant
Company: Guardian Fleet Services
Location: Tyler, TX
