Overview
Administrative Assistant Jobs in Chantilly, VA at PayTech Trust
Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills and the ability to manage multiple tasks efficiently. The Executive Assistant will work directly with company leadership to manage administrative tasks, communications, and time-sensitive projects. This role requires someone who is organized, adaptable, and capable of keeping pace with a dynamic work environment in the cannabis industry..
Duties
Maintain executive calendars and coordinate internal and external meetings
Track follow-ups and support project timelines across departments
Organize, prioritize, and respond to emails and communications
Prepare reports, agendas, presentations, and company documents
Coordinate travel and logistics for events, meetings, or site visits
Support license compliance documentation and record-keeping
Liaise with vendors, partners, and internal teams professionally
Maintain confidentiality and handle sensitive information with discretion
Assist with special projects across operations, finance, and HR
Transcribe meeting notes and prepare documents for distribution.
Maintain organized filing systems for both physical and digital documents.
Assist in managing office supplies and equipment to ensure a well-functioning work environment.
Skills
2–5 years experience in an Executive Assistant or Operations Support role
Strong organizational and time-management skills
Excellent communication and writing skills
Tech-savvy, with proficiency in Google Workspace (Docs, Sheets, Calendar)
Self-starter with the ability to manage multiple tasks with minimal oversight
Experience in regulated industries (cannabis, pharma, healthcare) is a plus
Prior startup or small business experience preferred
Strong typing skills with attention to detail for accurate transcription of notes and documents.
Ability to provide high-level executive administrative support in a fast-paced environment.
Strong communication skills, both written and verbal.
This Executive Assistant position is an excellent opportunity for individuals looking to contribute significantly to an executive team while developing their administrative expertise in a dynamic environment.
Why Join Modern Cannabis?
Join a mission-driven cannabis company with a focus on operational excellence
Be part of a team that values transparency, ownership, and growth
Opportunities to grow with the company and take on new responsibilities
Job Type: Full-time
Pay: $18.00 – $25.00 per hour
Expected hours: 40 – 55 per week
Benefits:
Health insurance
Health savings account
Schedule:
10 hour shift
8 hour shift
Day shift
Monday to Friday
Weekends as needed
Education:
Associate (Preferred)
Ability to Commute:
Oklahoma City, OK 73118 (Required)
Work Location: In person
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Title: Administrative Assistant
Company: PayTech Trust
Location: Chantilly, VA
