Overview
Administrative Assistant Jobs in Edison, NJ at Management & Training Corporation
Application close date:
Applications will be accepted on an ongoing basis until the requisition is closed.
At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We’re working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our diverse team of problem solvers as we add new chapters to the history of spaceflight!
We are a diverse team of collaborators, doers, and problem- solvers who are relentlessly committed to a culture of safety. This position will directly impact the history of space exploration and will require your commitment and detailed attention towards safe and repeatable space flight. Join us in lowering the cost of access to space and enabling Blue Origin’s vision of millions of people living and working in space to benefit Earth.
We are seeking a proactive, organized, and detail-oriented Senior Administrative Coordinator to provide high-quality administrative support to multiple Senior Directors and Vice Presidents. This role operates within a shared support model, offering task-driven, efficient administrative assistance across a range of leaders and teams.
The Senior Administrative Coordinator plays a vital role in keeping daily operations moving smoothly, ensuring that leaders can focus on strategic initiatives. This is an excellent opportunity for career administrative professionals who thrive in a fast-paced, team-oriented environment and are excited to grow in a mission-driven organization.
We are looking for someone to apply their technical expertise, leadership skills, and commitment to quality to positively impact safe human spaceflight. Passion for our mission and vision is required!
Key Responsibilities:
Provide calendar management, meeting scheduling, and coordination for multiple leaders across teams
Arrange domestic and international travel, including itineraries and logistics
Process and track expense reports, invoices, and related documentation
Assist with meeting logistics, including agendas, materials, note-taking, and follow-ups
Support basic site administrative functions as needed (e.g., space planning coordination, supply ordering, visitor logistics)
Maintain document organization and version control across shared systems
Communicate effectively with internal stakeholders and partner EAs
Work collaboratively within a centralized support model under the guidance of a Senior EA
Basic Qualifications:
5-7 years of experience in an administrative, coordinator, or office support role
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace
Strong time management and organizational skills with high attention to detail
Ability to handle sensitive and confidential information with professionalism and discretion
Excellent verbal and written communication skills
Customer-service mindset with a proactive, flexible approach to shifting priorities
Ability to earn trust, maintain positive and professional relationships, and contribute to a culture of inclusion
Must be a U.S. citizen or national, U.S. permanent resident (current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.
Preferred Qualifications:
College degree
Experience supporting multiple stakeholders or working in a shared services model
Familiarity with travel booking platforms and expense management systems (e.g., Concur, Navan) and
Experience with international travel, including travel booking sites and protocols
Experience in a fast-paced, highly technical or operations-focused environment
Interest in aerospace, technology, or mission-driven organizations
Inclusivity Statement
Don’t meet all desired requirements? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At Blue Origin, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every desired qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Export Control Regulations
Applicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.
Background Check
Required for all positions: Blue’s Standard Background Check
Required for Certain Job Profiles: Defense Biometric Identification System (DIBDS) background check if at any time the role requires one to be on a military installation
Required for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW), Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10,001 lbs. and/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce, may be subject to additional Federal Motor Carrier Safety Regulations including: Driver Qualification Files, Medical Certification, Road Test, Hours of Service, Drug and Alcohol Testing (CDL drivers only), vehicle inspection requirements, CDL requirements (if applicable) and hazardous materials transportation/shipping training.
Benefits
Benefits include: Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.
Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.
Discretionary bonus: Bonuses are designed to reward individual contributions as well as allow employees to share in company results.
Eligibility for benefits varies by role type, please check with your recruiter for a comprehensive list of the benefits available for this role.
Equal Employment Opportunity
Blue Origin is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified, diverse, and dedicated work force. Blue Origin hires and promotes people on the basis of their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork, in which all employees recognize and appreciate the diversity of individual team members. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, gender, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. Blue Origin will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws, including the Washington Fair Chance Act, the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Ordinance, and other applicable laws.
Affirmative Action and Disability Accommodation
Applicants wishing to receive information on Blue Origin’s Affirmative Action Plans, or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process, please contact us at
[email protected]
.
California Applicant Privacy Notice
If you are a California resident, please reference the CA Applicant Privacy Notice
here
.
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Title: Administrative Assistant
Company: Management & Training Corporation
Location: Edison, NJ
