Overview
Administrative Assistant Jobs in Miami, FL at Arrow Search Partners
Job Title
Administrative Associate IV
Agency
Texas A&M University – Corpus Christi
Department
Blucher
Proposed Minimum Salary
Commensurate
Job Location
Corpus Christi, Texas
Job Type
Staff
Job Description
TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.
TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.
PURPOSE
The Conrad Blucher Institute for Surveying and Science at Texas A&M University-Corpus Christi (TAMU-CC) is inviting applications for an Administrative Associate IV to provide advanced administrative support to the executive team and to support the daily business functions of a dynamic research institute. This position will work under general supervision and be the primary administrative point of contact for the institute.
WHO WE ARE
Texas A&M University-Corpus Christi (TAMU-CC) is a vibrant, Hispanic and Minority Serving Institution that has attained Carnegie R2 status as a doctoral university with high research activity. TAMU-CC is a regional university that proudly provides a solid academic reputation, renowned faculty, and highly rated degree programs since 1947. The university has a heritage of teaching excellence with innovation in research and community engagement as part of the distinguished Texas A&M System. TAMU-CC is the only university in the nation located on its own island and is at the heart of the Texas Gulf Coast. With palm tree lined pathways throughout the campus, nearby natural wetlands, a scenic hike-and-bike trail and pristine views of the beach and bays, TAMU-CC is a first-choice institution.
The Conrad Blucher Institute for Surveying and Science (CBI) at TAMU-CC is a collaborative research environment utilizing geospatial science to support data driven decision making. The institute’s research laboratories develop innovative solutions informed by precise measurements honoring the legacy of the Blucher family and their commitment to surveying and science. CBI pushes the boundaries of geospatial science by applying cutting edge technologies to map, measure, collect and manage big data used to predict our physical environment.
RESPONSIBILITIES
Administrative Operations: 50%
Process travel and purchasing transactions ensuring adherence with institute and university compliance requirements.
Assist with travel arrangements for Executive Director.
Data collection and archival for special projects.
Assist with record retention duties.
Assist with the hire process and employee onboarding.
Assist with bi-weekly timesheet submissions and approvals.
Assist with access requests and facilities management.
Assist with institute initiatives.
Assist with institute meetings and special events
Operations Support: 30%
Maintain calendars.
Maintain email distribution lists.
Maintain common spaces in the institute.
Greet guests and provide refreshments.
Answer main phone line and direct callers appropriately.
Notetaking/minutes.
Teamwork and Collaboration: 20%
Build relationships with colleagues both within and outside of the institute.
Develop a basic understanding of the work conducted by the institute.
Utilize resources, ask questions, and troubleshoot to complete job duties.
Provide support to the CBI Core team as needed to facilitate IT and research administration transactions.
Other duties as assigned.
QUALIFICATIONS
High school diploma or GED.
Four (4) years of related work experience.
Additional education may be considered as a substitution for the minimum experience requirements.
Associates degree and two (2) years of related work experience, OR
Bachelor’s degree
SKILLS AND ABILITIES
Strong typing and data entry skills with attention to detail and minimal errors, supporting effective administrative or operational workflows.
Strong written and verbal communication skills.
Intermediate proficiency in Microsoft Office Suite.
High level of articulation and professionalism.
Exceptional attention to detail.
Critical thinking and proactive problem solving.
Ability to take initiative and identify opportunities for improvement.
Ability to either work in a team environment or independently with minimal guidance.
Ability to manage and prioritize tasks, resources, and time effectively.
Ability to perform successfully under conditions of fluctuating workload and competing deadlines.
Genuine care for workplace wellbeing including what is physical and tangible and those unseen contributions that facilitate an efficient and effective work environment.
PREFERRED QUALIFICATIONS
Work experience in higher education.
Work experience in a research focused organization.
Previous Texas A&M University System experience.
SALARY: Up to $18.27 Hourly ($38,001.60 Annual, Approximately)
NOTE: Continued employment is contingent upon available funding.
BENEFITS (rules, policies, eligibility apply)
From our generous
benefits package
and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.
INSURANCE:
Medical
$0 – $30 per month for Employee Only coverage after university contribution ($920 value).
Up to 83% of premium covered by the university:
Employee and Spouse
Employee and Children
Employee and Family coverage
Dental & Vision
Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
DUAL CAREER PARTNER PROGRAM
ON-CAMPUS WELLNESS OPPORTUNITIES
Work Life Solutions:
Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Tuition Benefits:
Public Loan Forgiveness
Book scholarships
100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
Retirement
:
Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
Voluntary Tax Deferred Account/Deferred Compensation Plan
Time Off
:
8+ hours of vacation paid time off every month.
8 hours of sick leave time off every month.
8 hours of paid time off for Birthday leave.
12-15 paid holidays each year.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
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Title: Administrative Assistant
Company: Arrow Search Partners
Location: Miami, FL
