Overview
Administrative Assistant Jobs in Sheridan, WY at Only Co.
ABOUT US
Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
Weave: The Social Fabric Project
Weave: The Social Fabric Project was founded by New York Times columnist and author David Brooks and is housed at the Aspen Institute. Weave supports individuals who are actively fostering trust, connection, and belonging in their communities—people we call “Weavers.” Acting as a backbone organization, Weave empowers these grassroots trust-brokers through resources, storytelling, and initiatives like the Weaver Awards, amplifying their efforts to heal societal divides and strengthen the social fabric.
At its core, Weave addresses the critical issue of broken social trust that has left Americans divided, isolated, and unable to tackle shared challenges. Without trust, we cannot achieve individual happiness and equity, build resilient communities, or sustain a healthy democracy. By identifying and supporting those quietly working to reconnect America’s communities, Weave is helping to bridge divides and create a more unified, compassionate society.
Weave works in three ways:
We support the people (“weavers”) who are spreading trust and tackling important issues in their neighborhoods by providing them with resources and connection to a community of other weavers.
We lift up these often under-appreciated trust builders to be seen as resources and leaders of community change.
We inspire new generations of weavers.
Learn more and read stories of weavers at WeAreWeavers.org
ABOUT THIS ROLE
Weave’s Administrative Coordinator has four areas of responsibility. The Coordinator receives and handles requests coming into Weave from the public, our partners, and the community of weavers. This means responding and communicating through email, phone, the postal service, and digital platforms. The Coordinator maintains and organizes team resources, from supplies to printing, team calendars to digital filing systems. The Coordinator helps schedule and support Weave virtual meetings and in-person gatherings. Finally, the Coordinator contributes to Weave content through research, updating graphics, monitoring and responding to community posts, and sending surveys.
This is a non-supervisory position without budget authority that allows for growth in skills and potential advancement in the organization. This role reports to the Director. The salary range for this position is $50,000 – $60,000. Employees are expected to work in-person at the office at least two days a week.
WHAT YOU WILL DO
Handle Incoming and Outgoing Requests
Monitor, direct, and respond to inquiries to Weave by phone, email, and web, including Weaver Award inquiries.
Handle physical and digital mailings of information, pins, gifts, etc.
Support approving members and member-submitted events, reviewing member-posted discussions for compliance with community standards, and responding to requests from community volunteers.
Support Weaver Awards communications such as sending applicant, advisor, and awardee emails and tracking the responses.
Organize Team Resources
Keep track of inventory and order Weave materials and supplies.
Maintain team calendar and keep team informed of key calendar items.
Help keep Google Drive organized.
Manage jobs with printers.
Support Meetings
Schedule internal and external meetings involving multiple parties.
Provide support for Weave physical and virtual events.
Use CVENT event management software to track registration, attendance, and follow-up.
Support Weave Content
Update graphic designs using Canva for digital promotion and programming, physical flyers and posters, and other needs, as requested.
Input and send out surveys (e.g., pre/post event).
Perform basic web research.
WHAT YOU WILL NEED TO THRIVE
Bachelor’s degree, or equivalent experience.
One or more years of administrative or event planning experience is preferred.
Knowledge of Microsoft Office and Google suite of tools is required. Knowledge of Canva, Asana, Crowdstack, Zoom, Survey Monkey, Mailchimp and CVENT is helpful.
Ability to write and express yourself quickly and clearly in a professional tone.
Strong computer skills and comfort learning new tools and systems; Web research experience is helpful.
Excellent attention to detail, personal organization. and time management.
Strong relationship and listening skills, including a willingness to learn and be flexible.
Ability and willingness to travel on occasion.
ADDITIONAL INFORMATION
The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
If you would like to request a reasonable accommodation regarding the accessibility of our website, a modification or adjustment of the job application or interview process due to a disability, contact [email protected] or call (202) 736-5800.
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Title: Administrative Assistant
Company: Only Co.
Location: Sheridan, WY
