Overview
Administrative Assistant Jobs in New York, NY at Ameriprise Financial
Job Title: Real Estate Administrative Assistant
The Job Opportunity:
Eric Moreland Group is a top 25 luxury agent in the Austin real estate market. The ideal
candidate will possess a real understanding of the real estate industry, have experience in marketing, transaction management, client relations and administrative tasks. This is a great opportunity to work and learn in a fast paced high-end real estate market and support other agents on the team while being the first point of contact for clients and visitors.
Core Responsibilities:
● Provide personal assistance to a leading top 25 luxury agent.
● Manage both professional and personal calendars.
● Handle transactions related to sellers, buyers, marketing, database management, MLS,
information management, and back-office support.
● Undertake real estate “contract to close” tasks. This key position is supplemented by a
current “contract-to-close” team member on almost all transactions and as needed.
● Take a proactive approach to client care, including client follow-up such as data and
document collection, vendor management, showings report, closing details.
● Manage marketing related to print media, agent mail campaigns, customer and
prospect marketing campaigns, and agent brand management.
● Having the ability to edit marketing collateral (Mailers, newsletters, and marketing
pieces related to luxury properties) in Adobe In-Design desktop publishing programs or
similar desktop experience will be considered.
● Maintain all current office forms, systems, and files.
● Coordinate activities related to listings activation and listing maintenance including MLS and other record creation(s), ordering signs and lockboxes.
● Administer all listings and purchases, including loading transaction details and
collecting all required documentation.
● Manage email marketing, social media campaign management, and print media
management.
● Manage Compliance File Management within the Compass Contract to Close Items and
Support thereof.
Qualifications:
● Two years of prior experience required in residential real estate contract experience
including addendums, amendments, etc.
● Exceptional communication and customer service skills, including excellent telephone
manner.
● Basic Graphic Design knowledge is an asset.
● Excellent writing skills required.
● High level of initiative and the ability to multitask.
● Ability to work independently and as part of a team.
● Excellent organizational skills and attention to detail.
● Strong time management capabilities.
● License preferred, if not acquired training opportunity available.
Experience:
● Minimum 2 years of Real Estate Administrative Assistant experience required.
● 2 years of TAR and TREC Real Estate contract experience.
● Proficient in Zipforms and Docusign.
● Graphics, Desktop publishing and creativity skills are a plus.
Job Type:
● Full-time in office
Job Type: Full-time
Schedule:
8 hour shift
Work Location: In person
Title: Administrative Assistant
Company: Ameriprise Financial
Location: New York, NY
