Overview
Administrative Assistant Jobs in Mount Pleasant, MI at J. Ranck Electric
Position Overview
The Office Administrator will work closely with the VP of Operations to ensure all office-related needs are efficiently met, providing essential support to keep SPAN Enterprises running smoothly. This role requires a hands-on approach to managing office technology, supplies, vendor relationships, and operational functions, as well as supporting hiring, onboarding, employee benefits, and legal compliance processes.
Key Responsibilities
Office Technology & Supplies:
Oversee the day-to-day functionality of office technology, including computers, phones, conference room systems, and other essential equipment.
Manage inventory of office supplies and coordinate orders to ensure all supplies are well-stocked and organized.
Act as the primary contact for office vendors, managing relationships and ensuring timely and cost-effective service.
Hiring and Onboarding Support:
Collaborate with the VP of Operations in the hiring process, including posting job openings, scheduling interviews, and coordinating communication with candidates.
Facilitate onboarding for new hires, ensuring they have the necessary equipment, technology access, and benefits information on their first day.
Benefits Administration:
Assist employees with benefits enrollment and provide ongoing support for benefit-related inquiries and processes.
Maintain accurate records of employee enrollments and assist in annual benefits renewal processes.
Scheduling and Calendar Management:
Manage scheduling for meetings, events, and conference room bookings to maximize office space and resources.
Support executive scheduling needs and coordinate calendars as necessary.
Accounts Payable:
Process and manage accounts payable, ensuring timely payments to vendors and accurate record-keeping.
Work across teams to track office-related expenses and assist with budgeting.
Qualifications
Bachelor’s degree in Business Administration, Accounting, or a related field preferred.
1+ years of experience in office administration, operations, or a similar role.
Familiarity with office technology and basic IT troubleshooting is a plus.
Skills:
Strong organizational skills with the ability to prioritize and manage multiple tasks.
Proficiency in GSuite, Microsoft Office, and general office technology.
Excellent communication and interpersonal skills, with the ability to work effectively with vendors, team members, and management.
Detail-oriented with strong problem-solving abilities.
Attributes:
Proactive and self-motivated with a positive attitude.
Dependable and trustworthy, with a high level of integrity.
Able to work independently in a fast-paced office environment and adapt to changing priorities.
Job Type: Full-time
Pay: $40,000.00 – $50,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Work Location: In person
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Title: Administrative Assistant
Company: J. Ranck Electric
Location: Mount Pleasant, MI
