Overview
Administrative Assistant Jobs in Tulsa, OK at PETROLINK ENERGY LLC
Summary
Guidewire is looking for a dynamic, take-charge Executive Assistant to support four (4) of our leaders: Chief Product Officer, SVP & General Manager of Analytics, SVP & General Manager of InsuranceSuite, and General Manager of Claims and InsuranceNow.
The ideal candidate will play a central role in keeping the business operations and activities organized, on track, and moving forward for the executives and their teams. Candidates must have exceptional communications skills, be agile, have a keen eye for detail, and possess the ability to manage multiple tasks efficiently while working productively in a fast-paced, team-oriented environment. We’re looking for someone who aspires to be a business partner and take ownership of the role.
Job Description
Responsibilities
Communicate cross-functionally with senior leaders, board members, and customer executives.
Manage multiple calendars and coordinate travel and meeting arrangements for up to 4 executives.
Provide administrative support including email screening, calendar and phone management, travel arrangement, expense reports, and meeting coordination.
Coordinate internal and external high-level meetings and conferences.
Assist with event planning and special projects including recurring management meetings, leadership offsites, and department town halls.
Keep a pulse on other teams and connect the dots between cross-functional teams.
Create presentations and visuals for executive-level audiences.
Create, maintain, and update team overview pages for consistent, current, and accurate documentation.
Manage the teams’ distribution lists for accurate and timely communication.
Improve recognition programs, such as the monthly Cause for Applause award.
Collaborate with managers to ensure comprehensive onboarding for new hires and contractors.
Maintain confidentiality and integrity on sensitive projects.
Availability to travel domestic and international as required (~10%)
Core Qualifications and Key Competencies
Bachelor’s degree preferred and at least 5 plus years in an administrative role with C-level executives in a fast-paced public technology company or supporting a client-facing team.
Ability to handle highly sensitive and confidential material and information.
Excellent verbal and written communication skills.
Proven track record of effective leadership skills.
Proactive go-getter who anticipates the needs of executives.
Willingness to be available as required and/or upon short notice.
Detail-oriented, intelligent, confident, high integrity.
Strong organizational, project, and time management skills.
Sense of urgency and efficiency in completing work and meeting deadlines.
Ability to take self-initiative, be proactive, and offer creative solutions to problems.
Expert knowledge on Google Suite (Slides, Docs, Sheets) and web applications. Experience with enterprise apps preferred (HR, expense reporting, travel, purchasing, etc.).
#executiveassistant #saas #enterprise
The US base salary range for this full-time position is $109,000 – $193,000 + bonus + equity + benefits. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.
Disability Accommodations and Guidewire’s Appeals Process. Guidewire provides accommodations to the hiring process to create a fair opportunity for candidates with disabilities to contend for open positions. Accommodation requests should be directed to [email protected]. If things do not go as hoped, we invite you to use our appeals process. Guidewire promises to independently review any denied accommodation and any decision not to offer you the position. The appeals process is the same in either case. Within five business days of receiving a notice of denial of an accommodation, or receiving a notice of your non-selection for a vacancy, e-mail [email protected] to make an appeal. Guidewire will assign a new decision-maker to review the request and/or hiring decision, who will then notify you in writing of a decision within 10 business days.
About Guidewire
Guidewire is the platform P&C insurers trust to engage, innovate, and grow efficiently. We combine digital, core, analytics, and AI to deliver our platform as a cloud service. More than 540+ insurers in 40 countries, from new ventures to the largest and most complex in the world, run on Guidewire.
As a partner to our customers, we continually evolve to enable their success. We are proud of our unparalleled implementation track record with 1600+ successful projects, supported by the largest R&D team and partner ecosystem in the industry. Our Marketplace provides hundreds of applications that accelerate integration, localization, and innovation.
For more information, please visit www.guidewire.com and follow us on Twitter: @Guidewire_PandC.
Guidewire Software, Inc. is proud to be an equal opportunity and affirmative action employer. We are committed to an inclusive workplace, and believe that a diversity of perspectives, abilities, and cultures is a key to our success. Qualified applicants will receive consideration without regard to race, color, ancestry, religion, sex, national origin, citizenship, marital status, age, sexual orientation, gender identity, gender expression, veteran status, or disability. All offers are contingent upon passing a criminal history and other background checks where it’s applicable to the position.
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Title: Administrative Assistant
Company: PETROLINK ENERGY LLC
Location: Tulsa, OK
