Overview
Administrative Assistant Jobs in Lompoc, CA at ManTech
Scale Clerk Duties
The employee in this position will weigh and inspect all incoming vehicles. In addition, the job will require the dispatching of trucks for local pick-ups as well as local and long distance deliveries. This employee reports directly to the General Manager.
COMMERCIAL DUTIES:
1. Inspect & weigh all incoming traffic
§ All off-specification material will be handled according to the material receiving and shipping policies
2. Inspect all outgoing scrap
§ All off-specification material will be handled according to the material receiving and shipping policies
3. Grade and price scrap to be purchased in accordance with the marketing guidelines set forth by the Director of Marketing
4. Price loads coming into the yard and field phone calls in regards to the pricing of material
5. Resolve customer questions and complaints
6. Assist in maintaining a safe work environment for both employees and customers
7. Understand and conform to limits set forth by Illinois Department of Transportation and specific railroads.
8. Communicate with operators and warehouse regarding shipments coming in and going out.
OPERATIONAL DUTIES:
1. Perform general clerical duties such as filing, record-keeping, and typing are completed in an accurate and professional manner
2. Maintain good service relations with vendors, employees, and outside customers.
3. Order office supplies and maintain the inventory of supplies
4. Enter purchase orders
5. Scan applications to HR
6. Reception/giving directions for visitors
CLERICAL DUTIES:
1. Cash disbursements –
§ All transactions are properly and accurately recorded
§ All transactions are properly and accurately disbursed
§ The cashier reconciliation is accurate and complete at each daily closing
2. Opening and closing of the scale
§ The scale system must be brought online and closed successfully and on-time each day
Scale activity is conducted in a courteous, professional and expeditious manner with minimal disruption to the flow of traffic through the facility
Office Admin Duties:
The employee at this position must answer telephone calls, receive visitors, update Excel spreadsheets as needed, fill out PO’s as requested by Maintenance and enter information in our Manager Plus program. An essential function of this job is to present a friendly and helpful attitude to all people that communicate with Mervis Industries, Inc. as well as attention to detail and accuracy.
DUTIES:
1. Answer switchboard and direct incoming calls
2. Call personnel who have visitors
3. Data entry as needed
4. Mailing materials for a variety of people via UPS, Fed EX and USPS
5. Filing as needed
6. Enter tickets for Accounts Payable & Receivable
ESSENTIAL QUALIFICATIONS:
1. Drug Free
2. Unblemished work and attendance record
3. High school diploma or equivalent
4. Must test at 50% in EXCEL for all three areas
5. The ability and willingness to learn new skills
6. The ability to work together with other employees as a team
7. High degree of competency in accounting and computer functions
8. Good communication skills
SPECIFIC SKILLS:
1. Telephone operations including transferring of calls
2. The ability to deal with a wide range of people in a friendly and helpful manner
EXPERIENCE NEEDED:
1. Office experience is required
Job Type: Full-time
Pay: $19.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Experience:
Customer service: 2 years (Required)
Cash handling: 2 years (Required)
Microsoft Excel: 2 years (Required)
Bill of lading/ PO’s: 2 years (Required)
Work Location: In person
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Title: Administrative Assistant
Company: ManTech
Location: Lompoc, CA
