Overview
Administrative Assistant Jobs in Ventura, CA at SERVPRO of NW Ventura County/Tarzana/Reseda/Woodland Hills
About Us: Aegis Land Title Group is a dynamic and rapidly growing title company committed to providing exceptional service to our clients. We are seeking to add a Wire Initiator and Administrative Support role to our dedicated team. At Aegis Land Title Group, attention to detail is paramount, and we are looking for a meticulous individual who can ensure accuracy and compliance in our wire transfer processes.
Position Summary: As a Wire Initiator, you will play a critical role in the efficient and secure transfer of funds for our clients. This role requires an individual who is exceptionally detail oriented. You will be responsible for approving wire transfers, verifying transaction details, and auditing requests to ensure compliance with regulatory standards and internal policies. This role will also include additional duties supporting the administration team and becoming licensed as a notary in order to perform in office and electronic notarizations.
Key Responsibilities:
Wire Transfer Initiation
Prepare and initiate wire transfer requests accurately and promptly.
Validate and verify all required documentation, account information, and transaction details.
Ensure adherence to established approval processes and documentation requirements.
Documentation Review
Conduct thorough reviews of wire transfer requests and associated documents.
Verify the authenticity of requests and supporting documentation.
Identify discrepancies or irregularities and resolve them in accordance with company policies and procedures.
Communication
Communicate with internal team members to confirm wire transfer details and resolve any discrepancies.
Reporting
Generate and maintain accurate records of wire transfer activities.
Prepare and submit reports on wire transfer transactions and report violations of company policies and procedures.
Risk Mitigation
Assist in identifying and mitigating potential risks associated with wire transfers.
Follow security protocols and fraud prevention measures diligently.
Performing Notarizations
Acquiring a Washington State notary appointment and performing in office and remote notarizations of closing documents.
Administrative
Maintaining the internal contact database
Entering new orders into the Title Production Software
Qualifications
Exceptional attention to detail and accuracy.
Excellent communication and interpersonal skills.
Ability to work well under pressure and meet tight deadlines.
Accounting or bookkeeping background.
Why Join Us?
Competitive salary and benefits package.
Opportunity to work in a dynamic and growing company.
Collaborative and supportive work environment.
Ongoing professional development and training opportunities.
If you are a detail-oriented individual with a desire to learn a new industry and ensure the integrity of financial transactions, we invite you to apply for the Wire Initiator position at Aegis Land Title Group.
Job Type: Full-time
Pay: $20.00 – $25.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Experience:
Office: 1 year (Preferred)
License/Certification:
Certified Notary Public License (Preferred)
Location:
Tukwila, WA 98168 (Preferred)
Ability to Commute:
Tukwila, WA 98168 (Required)
Work Location: In person
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Title: Administrative Assistant
Company: SERVPRO of NW Ventura County/Tarzana/Reseda/Woodland Hills
Location: Ventura, CA
