Overview
Administrative Assistant Jobs in Spokane, WA at Pennyfarthing Applied Behavior Analysis
Office Administrator:
The Office Administrator supports the Corporate Operations team by performing a range of administrative and office support functions. This role is responsible for managing phone calls, processing and distributing mail, maintaining stock of office and kitchen supplies, and providing logistical support for events and new employee onboarding. The Office Administrator also plays a role in client and vendor appreciation, community partnerships, and maintaining general office operations. This position reports to the Director of Corporate Operations.
Major Responsibilities:
Administrative / Front Office / Office Care
Answer and route incoming phone calls with professionalism
Receive, sort, and distribute incoming and outgoing mail and deliveries
Open and close the office daily as scheduled
Maintain cleanliness and organization of common areas, including the kitchen and supply rooms
Track and replenish kitchen and office stock regularly
Maintain postage operations, including Pitney Bowes and FedEx, and manage the postage log
Provide occasional on-site administrative support at the Greenwood Village office, including supply restocking, event preparation, or office coordination, as needed
Client, Vendor, and Employee Engagement:
Assist in the coordination of client and vendor appreciation efforts, including preparation and delivery of materials
Coordinate and support employee appreciation events such as potlucks and quarterly morale boosters
Support seasonal or event-related gift initiatives as directed
Community Partnerships:
Provide administrative support for established community partnership activities
Assist in planning and logistics for community involvement events as needed
Event Support:
Execute preparations as necessary for internal and external events
Provide on-site, day-of support during events
Assist with meeting and event setup as directed
New Employee Onboarding:
Prepare new hire desk supplies, workspace setup, and welcome items
Ensure all required materials are available and organized for incoming employees
Other Duties as Assigned
Supervised by: Director of Corporate Operations
Qualifications:
To be successful in this role, an individual must be able to perform each essential responsibility effectively and consistently. The qualifications listed below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job
General Skills and Abilities:
Ability to manage multiple tasks efficiently and effectively
Professional appearance and demeanor
Excellent organization skills and attention to detail
Ability to work collaboratively in a team environment
Strong interpersonal and communication skills
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
Demonstrates reliability and follow-through
Commitment to internal customer service and a positive work environment
Language Skills:
Ability to communicate effectively in English (verbal and written)
Ability to compose professional email and correspondence
Ability to respond to internal inquiries and requests effectively
Mathematical Skills:
Basic math skills required to track and reconcile postage, supply orders, and budgets
Reasoning Ability:
Ability to solve practical problems and make routine decisions independently
Ability to interpret instructions in written, oral, or diagram form
Education & Experience:
High school diploma or GED required
Minimum 1-2 years of clerical or administrative support experience preferred
Physical Demands:
Sit, stand, or walk throughout the day
Regularly lift and carry up to 10 pounds
Perform activities such as bending, reaching, typing, and grasping
Driving Requirements
Must possess a valid Colorado Driver’s License and have a clean driving record
Must be able to travel locally as needed
Work Environment:
Office setting with moderate noise levels
Occasional need for early morning, evening, or weekend work based on events or seasonal needs
Regular trips between our Loveland, CO and Greenwood Village, CO offices
Benefits Offered
Benefits:
401k Retirement Plan
Car Fleet for Business Use
Insurance:
Medical Insurance
OAP Plans
Traditional PPO Plans
Dental Insurance
Vision Insurance
Life and AD&D Insurance
Long Term Disability Insurance
Short Term Disability Insurance
Health Savings Account (H.S.A.)
Flexible Spending Accounts (F.S.A.: Medical, Limited, and Dependent Care)
Additional:
Paid Time Off
Holiday Time
Position Information
Location: Loveland, CO
Position Status: Full Time Employment
Job Category: Corporate
Work Experience
Required: Minimum 1-2 years of clerical or administrative support experience preferred
Education level Required: High school diploma or GED
Salary: $40,000.00 – $50,000.00
Closing Date: 4/30/2025
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Title: Administrative Assistant
Company: Pennyfarthing Applied Behavior Analysis
Location: Spokane, WA
