Overview
Administrative Assistant Jobs in Altoona, WI at School District of Altoona
Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.
Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us .
Qualified professional needed to fill an exciting Executive Assistant position supporting the Vice President, Litigation & Govt Investigations and Executive Director, Strategy & Operations and team members.
The successful candidate should be a self-motivated, efficient team player with strong oral and written communication skills. Candidate should also have a demonstrated capacity to develop new skills and learn new software applications. He/she will be responsible for supporting multiple attorneys and compliance professionals; managing executive level calendars, travel requirements and meeting logistics.
Candidate must be capable of multi-tasking, prioritizing and have the ability to work with other members of the BMS Law Department. Independent judgment is required to plan, prioritize and organize a diversified workload, and meet applicable deadlines on a timely basis. Candidate will interact with a diverse group of external advisers, attorneys and visitors, as well as internal contacts at all levels of the Company. Exhibit a positive work attitude, high productivity and a collaborative approach with other employees across the organization. The candidate must demonstrate superior personal integrity and ethics, including an exceptional sense of discretion; strong interpersonal skills; excellent organizational skills and attention to detail are required. Respect for confidentiality and ability to manage confidential information with discretion is of critical importance.
Key Responsibilities:
Perform a variety of administrative responsibilities on behalf of the practice area with minimal supervision
Manage calendars, as well as schedules, and organize complex activities such as department calendars, meetings, travel, expenses, conferences and related activities across numerous sites
Support opportunities for efficiency across department
Support creation and maintenance of SharePoint site and knowledge management activities
Continuously identify improvements to functional processes and support the change management to implement.
Applies core competencies in simple and routine situations and decision-making
Assist with onboarding of new colleagues
Work in matter management and e-billing software, as needed
Coordinate and answer correspondence and assemble highly confidential and sensitive information
Responds to regularly occurring requests for information.
Work independently and serve as a key team contributor for special nonrecurring and ongoing tasks, assignments and projects including time sensitive and high-profile meetings
Required Qualification(s) and Desired Experience:
Bachelor’s Degree preferred
3+ years experience in administration either at a law firm or large corporation, pharmaceutical experience preferred
Some project Management experience preferred
Exceptional communication skills – written and verbal
Excellent interpersonal skills and ability to work on teams cross-functionally
Experience with data analytics
Strong problem solving skills
Candidate also should have a demonstrated capacity to develop new skills and learn new software applications.
Preferably advanced knowledge in Microsoft Office, Outlook, Concur, Purchasing systems and SharePoint
#LI-Hybrid
If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.
Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as Transforming patients’ lives through science™ , every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.
On-site Protocol
BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:
Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.
BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to [email protected] . Visit careers.bms.com/ eeo -accessibility to access our complete Equal Employment Opportunity statement.
BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.
BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.
If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/
Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.Show more
Title: Administrative Assistant
Company: School District of Altoona
Location: Altoona, WI
