Overview
Administrative Assistant Jobs in Baltimore, MD at LHH
Title: Administrative Assistant
Company: LHH
Location: Baltimore, MD
Administrative Assistant
Location: Baltimore, MD (On-site, 5 days/week)
Compensation: $28–$35/hour
Duration: 6-month contract (with potential for permanent conversion)
Start Date: ASAP
LHH is partnering with a highly respected financial services organization in Baltimore to identify an experienced Administrative Assistant to support a team of senior investment professionals. This role is a key partner in ensuring smooth executive operations, strong client service delivery, and efficient day-to-day business coordination
.
Key Responsibiliti
esExecutive & Administrative Suppo
- rtProvide high-level administrative support to senior leadership and investment professional
- s.Manage complex and dynamic calendars, prioritizing competing meetings and commitment
- s.Act as a gatekeeper by screening requests and ensuring executives’ time is optimize
- d.Handle incoming calls, emails, and correspondence on behalf of the tea
- m.Prepare, edit, and format presentations, reports, and internal/external meeting material
- s.Anticipate needs and proactively resolve scheduling or workflow issues before they aris
e.Client & Relationship Coordinati
- onServe as a point of contact for client inquiries when team members are unavailabl
- e.Coordinate client meetings, ensuring seamless scheduling and communicatio
- n.Prepare agendas, meeting materials, and post-meeting follow-up
- s.Maintain accurate client records and updates in CRM system
- s.Support onboarding activities and account maintenance for client
- s.Build strong, professional relationships with clients while maintaining confidentialit
y.Operations & Workflow Manageme
- ntCoordinate domestic travel arrangements, itineraries, accommodations, and transportatio
- n.Optimize travel schedules for efficiency and minimal disruptio
- n.Track, reconcile, and submit expense reports in a timely manne
- r.Support daily operational workflows and cross-functional coordinatio
- n.Liaise with internal departments to ensure timely completion of request
- s.Maintain organized confidential records, documentation, and file
- s.Assist with reporting, data tracking, and special projects as neede
d.Events & Team Suppo
- rtCoordinate internal and client-facing meetings, events, and function
- s.Support planning and execution of team events, client appreciation activities, and internal initiative
- s.Manage logistics including invitations, scheduling, registrations, and communication
- s.Monitor deadlines and ensure deliverables are completed accurately and on tim
e.
Qualificati
- ons2+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar support ro
- le.Experience supporting senior executives or client-facing investment/financial services teams strongly preferr
- ed.Background in financial services, banking, investment management, or professional services is a pl
- us.Strong organizational skills with the ability to manage multiple priorities in a fast-paced environme
- nt.Excellent written and verbal communication skil
- ls.High level of discretion when handling confidential and sensitive informati
- on.Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Wor
- d).Bachelor’s degree preferr
ed.
