Overview
Administrative Assistant Jobs in Naples, FL at DotCom Global Media
Office Coordinator – ( 250001G9 )
Description
Stantec is a place where the best and brightest engineers, landscape architects, planners, architects, environmental specialists and allied disciplines come to build on each other’s talents, do exciting work, and make an impact on the world around us. We draw from more than 20 design and technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise.
At Stantec, we are defined by our entrepreneurial spirit and our unwavering pursuit of not only what’s next but also what’s best. Bringing imagination and determination to every challenge, we leave no angle unexplored. As a result, we deliver excellence that propels communities to success. Our New Haven Office offers a friendly and collaborative office environment, and we seek an energized individual who is eager to be part of our team.
Your Opportunity
We are looking for a part-time Office Coordinator for our office in New Haven, CT. This in-person position supports multiple business lines, regional offices and staff working from various locations including home offices and on project sites. This role will also be responsible for coordinating with our local staff and communicating a range of directives from Stantec’s teams in accounting, health and safety, human resources, information technology, office administration, establishing and maintaining office protocols and procedures, and managing/supporting special projects and activities. This is a great opportunity to grow your career with one of the world’s leading engineering firms.
Your Key Responsibilities
Be the initial point of contact for the office providing general support to visitors
Provide support for new hire orientation and other HR compliance-related activities
Participate in the planning and execution of company events, including community engagement activities
Assist team members in preparing materials for meetings and workshops
Assist staff with submission of expense reports and timecards
Serve as the local office safety, health, security, and environmental coordinator; prepare for and manage the office’s annual safety audit
Assist with organizing office wide meetings and events
Develop and implement office policies by setting up procedures and standards to guide the operation of the office
Assist with ordering office supplies and personal protective equipment for staff
Manage relationships with vendors and service providers
Organizing and maintain electronic documents/directories in accordance with company standards helping as needed with project management compliance and internal project audits
Provide technical editing and formatting support, and manage production of marketing and project deliverables
Minor travel outside of office, which may include occasional trips to local stores and production vendors
Support other special projects and activities as assigned
This position is 24 hours per week
Qualifications
Your Capabilities and Credentials
Attention to detail
Strong interpersonal, written, and verbal communication, and organizational skills
The ability to multitask and prioritize workload
Technological proficiency especially with MS Office and Office 365. Strong MS Word formatting skills and proficiency with Excel, Adobe, InDesign and PowerPoint a plus
Experience with document review preferred, but not required
Some lifting of file boxes and packages up to 25 pounds may be necessary
Notary license is preferred
Education and Experience
High school diploma required. Bachelor’s Degree preferred.
Three years of experience in an office setting or other setting with administrative duties preferred.
This description is not a comprehensive listing of activities, duties, or responsibilities that may be required of the employee., Other duties, responsibilities and activities may be assigned or may be changed at any time dependent on the individual’s skillset and may take on other responsibilities.
Join our team and redefine your personal best.
Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Primary Location : United States-Connecticut-New Haven
Organization : BC-1923 Transpt-US Northeast Infrastructure
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Part-time
Job Posting : Apr 16, 2025, 11:46:39 AM
Req ID: 250001G9
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans
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Title: Administrative Assistant
Company: DotCom Global Media
Location: Naples, FL
