Overview
Administrative Assistant Jobs in Wolcott, VT at Pure Vermont Painting Company
Temporary Part-Time Human Resources Administrative Assistant
Job Description
Job Title: Temporary Part-Time Human Resources Administrative Assistant
Department: Human Resources
Reports To: Chief Personnel Officer or designee
Employee Status: Non-Exempt/Hourly
Employee Calendar: Temporary/Year-Round
Pay: $15-$20 based on experience
Position Summary: Perform secretarial and administrative assistant duties related to the Human Resources Department to include clerical duties pertaining to temporary hiring and onboarding. Coordinate, and conduct reference checks, and the flow of communication for the Year-Round Program. Assure smooth and efficient department operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Serve as Temporary Part-time Administrative Assistant to the Human Resources Department and/or CEO; perform communication services; receive, screen and route telephone calls; take and relay messages as appropriate; and perform reference checks, schedule appointments, conferences and other events.
Exercise independent judgment in resolving issues and refer difficult issues to the administrator as necessary.
Provide technical information and assistance related to department or program operations, policies and procedures.
Input data into an assigned computer system; initiate queries and generate computerized reports as requested; establish and maintain automated records and files; and assure accuracy of input and output data.
Compose, independently or from oral instructions, notes or rough drafts, materials including inter-office communications, applications, requisitions, forms, contracts, letters, memoranda, bulletins, flyers, brochures, agenda items and other materials; review and proofread documents.
Prepare lists, forms, contracts and correspondences as assigned.
Follow established procedures and meet deadlines.
Receive, compile, and verify information; prepare and maintain manuals and automated records related to personnel; maintain filing systems.
Other Duties:
Assist with documenting and reporting to school management all formal disciplinary actions involving students and staff; addressing and resolving complaints from students, parents, and staff in a timely manner; and ensuring compliance with the Uniform Complaint Policy, the Uniform Technology Policy, and the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act).
Perform other duties as assigned.
Knowledge and Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Knowledge of:
Modern office practices, procedures and equipment.
At least 1 year experience with Microsoft Office.
Telephone techniques and etiquette.
Policies and objectives of assigned program and activities.
Applicable laws, codes, regulations, policies and procedures.
Record-keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
Oral and written communication skills.
Operation of a computer and assigned software, Paycom experience a plus
Methods of collecting and organizing data and information.
Business letter and report writing, editing and proofreading.
Mathematical computations.
Ability to:
Perform varied and responsible secretarial and administrative assistant duties.
Assure smooth and efficient office operations.
Interpret, apply and explain laws, codes, rules and regulations related to assigned activities.
Work independently with little direction.
Compose correspondence and written materials independently or from oral instructions.
Understand and resolve issues, complaints or problems.
Maintain confidentiality of sensitive and privileged information.
Determine appropriate action within clearly defined guidelines.
Establish and maintain cooperative and effective working relationships with others.
Maintain records and files.
Compile and verify data and prepare reports.
Complete work with many interruptions.
Plan and organize work.
Meet schedules and timelines.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school; and three years increasingly responsible clerical or secretarial experience involving frequent public contact.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Hearing and speaking to exchange information in person or on the telephone.
Dexterity of hands and fingers to operate a computer keyboard.
Operates a computer and other office productivity machinery.
Seeing to read a variety of materials.
Bending at the waist, kneeling or crouching.
Sitting or standing for extended periods of time.
Lifting objects up to 50 pounds.
Close vision and ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employee works remotely
Noise level is generally moderate.
Employee must have available transportation and be able to drive up to 100 miles in a day.
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Title: Administrative Assistant
Company: Pure Vermont Painting Company
Location: Wolcott, VT
