Overview
Administrative Assistant Jobs in Claremont, CA at Ronald Coleman Advisors
Type
Permanent – Full Time
Location
New York
Job Role
Administrative Assistant
The role
The Administrative Assistant position at Withers provides general in-office administrative support to the firm in a detail-oriented, efficient, and organized manner. This role requires an enthusiastic and proactive person who is eager to learn and develop their administrative skills in a top international law firm. Candidates must be self-starters who are capable of multi-tasking while maintaining consistent and precise attention to details. Annual compensation commensurate with experience and ranging from $55,000 – $65,000 per year. This position is required to be in the office five days/week from 8:00am – 4:00pm.
Areas of focus and responsibilities
Provide general in-office administrative support, working closely with Legal Secretaries and fee-earners
Assist with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters
Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating pdf bill packs
Prepare letters and enclosures
Prepare and submit expenses using Chrome River
Photocopy, scan, and print documents
Review and proofread documents
Scan/e-file documents and provide back-up assistance with digital mail
Assist with maintaining e-files and hard copy filing
Provide Notary and witness services
Assist other team and support departments
Additional duties as required
Coverage for front desk as needed
Skills and attributes
Excellent written and verbal communication skills
Ability to prioritize and multitask effectively
Organized and detail oriented
Strong knowledge of Word, Outlook, Excel
Flexible attitude, enthusiastic and self-motivated
Ability to work as part of a team as well as independently
Able to adapt to changing priorities
Flexibility to work overtime as requested/needed
Experience required
Client service or administrative support experience desired.
Commissioned Notary preferred.
Education requirements
Bachelor’s Degree strongly preferred, high school degree or equivalent required.
About Withers
Where global collaboration achieves exceptional results.
–
A law firm focused on people and collaboration.
For the past 125 years, Withers has supported some of the world’s most remarkable people and organizations at defining moments in their lives.
We are the only international law firm focused on successful individuals and private capital, working closely with founders, investors and family offices. We also advise governments, charities, global brands and start-ups of all shapes and sizes.
Many of our clients are shaping the future and creating solutions to tackle many of the world’s problems. It makes for a fascinating and challenging practice.
Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, buying a home or protecting and defending their interests.
To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. And we are agile – focusing on strategy rather than rigid ideas and traditional hierarchy.
Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.
We are delighted to announce that we have been awarded Mansfield Certification Plus in relation to our recruitment and leadership progression efforts in the US and UK. This certification is an encouraging milestone as we continue to champion diversity within our organization and in the wider legal sector.
For more information on Withers, please visit the following links: General Career Site, LinkedIn, About Us
Equal Opportunities Employment Statement
The firm is an Equal Employment Opportunity employer. Equal employment opportunity has been and will continue to be a fundamental principle at the firm. Employment at the firm is based upon personal capabilities and qualifications without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law. The firm prohibits and will not tolerate any discrimination or harassment on the basis of any of these classifications or characteristics.
If you are interested in applying for employment and need special assistance or an accommodation to use our website to apply for a position, please contact the firm at (203) 789-1320 or email [email protected] with your request. Determinations on requests for reasonable accommodation are made on a case-by-case basis.
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Title: Administrative Assistant
Company: Ronald Coleman Advisors
Location: Claremont, CA
