Overview
Administrative Assistant Jobs in Washington, USA at Cozen O’Connor
Job Description
The ideal candidate is an enthusiastic self-starter, who is able to perform extensive multi-tasking under numerous time constraints with exceptional attention to detail; someone who takes initiative; thinks strategically and independently; and is confident to interact with all levels of the firm. The position requires excellent communication, organizational and computer skills.
Responsibilities
- Prepare new matter intake forms, docket sheets, and client report templates for new files
- Perform conflicts checks as required
- Serve as a point of contact for internal/external inquiries and direct them appropriately
- Monitor and respond to emails as needed and appropriate
- Prepare, proofread, and process engagement/acknowledgement letters and other correspondence
- Prepare and distribute reports, memos, and correspondence with accuracy and proper formatting
- Assist with closing files per department protocol upon file conclusion
- Organize and maintain both physical and digital filing systems for easy retrieval
- Maintain, input, and update contacts in the firm’s client database and docket sheets
- Track, compile, organize, and submit expense reimbursements and vendor invoices into the firm’s finance database (Chrome River)
- Maintain calendars, schedule appointments, and coordinate all details for client/guest meetings, including breakfasts, lunches, and dinners
- Assist in obtaining and reserving conference rooms for depositions and meetings, including confirming videoconferencing needs and attendee numbers
- Organize office events such as celebration lunches, including ordering food and confirming dates/attendees
- Review calendaring program (Maptician) daily to prepare for upcoming meetings
- Assist attorneys, paralegals, and legal practice assistants
Qualifications
- Office/Clerical Administrative experience is required
- Experience with data management using Inter Action (CRM), Chrome River and Microsoft Suite with advanced level experience in Word and Outlook
- Ability to draft, proofread and edit correspondence, memoranda, e-mails with minimal supervision
- Excellent communication skills
- Ability to work autonomously or in a team environment
- Work well under pressure and strict deadlines
Salary range: $60,000 – $70,000. Compensation dependent on experience, qualifications and location.
Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.
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Title: Administrative Assistant
Company: Cozen O’Connor
Location: Washington, USA
Category:
