Overview
Administrative Assistant Jobs in Remote at The Strategic Implementer, LLC
Company Overview
Founded in 2020, Trusted is a management consulting firm based in Washington, DC focused on the commercial real estate industry. We are a team of local public and private sector experts who are passionate about improving the community by assisting clients with best-in-class commercial real estate strategy and execution.
Position Summary
The Executive Assistant to the Managing Partner will provide high-level administrative support. This individual will be responsible for handling confidential and time-sensitive information, organizing the executive’s schedule, preparing reports, coordinating meetings, and ensuring smooth day-to-day operations. The Executive Assistant must be highly organized, proactive, and able to handle multiple tasks in a fast-paced environment.
Key Responsibilities
Administrative Support:
– Manage and coordinate the executive’s daily schedule, appointments, and meetings.
– Prepare and organize materials for meetings, presentations, and reports.
– Act as a liaison between the executive and internal/external stakeholders.
– Handle incoming calls, emails, and correspondence, responding on behalf of the executive when appropriate.
– Ensure timely follow-up on action items and requests.
Project Management & Coordination:
– Assist with project tracking, coordination, and reporting related to construction projects.
– Prepare progress reports, status updates, and other documentation for project stakeholders.
– Help schedule and coordinate project-related meetings, including site visits, client meetings, and vendor communications.
– Maintain project schedules and ensure deadlines are met.
Documentation & Reporting:
– Draft, edit, and proofread correspondence, presentations, and other documents as needed.
– Organize and maintain digital and physical files related to construction projects, contracts, and executive communications.
– Prepare financial reports, budgets, and forecasts related to construction operations.
Travel & Event Coordination:
– Coordinate travel arrangements, including flights, accommodations and transportation for the executive.
– Plan and organize company events, meetings, and site visits for the executive and stakeholders.
Confidentiality & Discretion:
– Handle sensitive and confidential information with the utmost discretion.
– Support the executive in decision-making by providing key insights and timely updates on various matters.
Qualifications & Skills:
Education: Bachelor’s degree in Business Administration, Construction Management, or related field preferred.
Minimum 5 years of executive assistant experience, preferably within the construction industry or related sectors.
Strong understanding of construction terminology, project management processes, and industry standards.
Excellent organizational and time-management skills.
Strong communication skills, both written and verbal.
Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook), project management software and other relevant tools helpful.
Ability to work under pressure and manage competing priorities.
High level of professionalism, attention to detail, and ability to handle confidential information.
Physical Demands & Working Conditions:
Ability to work in an office environment, and remotely.
Some travel may be required for site visits or client meetings.
Must be able to work flexible hours, including evenings and weekends if necessary.
Sitting at desk or at computer screen for long periods of time. Bending, stooping, and lifting up to fifteen pounds.
Job Type: Part-time
Pay: $33.41 – $43.99 per hour
Expected hours: 16 per week
Schedule:
Evening shift
Monday to Friday
Weekends as needed
People with a criminal record are encouraged to apply
Education:
Bachelor’s (Required)
Experience:
Executive administrative support: 5 years (Required)
Construction site: 1 year (Preferred)
Ability to Commute:
Washington, DC 20007 (Required)
Work Location: Hybrid remote in Washington, DC 20007
Show more
Title: Administrative Assistant
Company: The Strategic Implementer, LLC
Location: Remote
