Overview
Administrative Assistant Jobs in Philadelphia, PA at ENTRUST Solutions Group
Job Overview
The Assembly of Delegates, the legislative branch of Barnstable County, is accepting applications for part-time (15 hours per week) Assistant Clerk. This position is responsible for professional and administrative work supporting the legislative functions and operations of the Assembly of Delegates. Position assists Assembly Clerk in keeping a journal and other records of Assembly proceedings, prepares draft Assembly of Delegates Journal of Proceedings, and Assembly standing committee minutes, provides administrative support to delegates including drafting general correspondence, reports, gathering information, and other related activities at the direction of the Assembly Clerk.
Responsibilities
Assists Assembly Clerk in keeping a journal and other records of Assembly proceedings, prepares draft Assembly of Delegates Journal of Proceedings, and Assembly standing committee minutes.
Assists the Assembly Clerk in preparing the Assembly of Delegates Calendar of Business, Assembly standing committee agendas, and coordinating appearances before the Assembly.
Posts meeting notices, and assists Assembly Clerk in preparation of correspondence, reports, and other materials requested by the Assembly of Delegates. Distributes information and other important notices to towns and other agencies as required.
Provides administrative support to delegates including drafting general correspondence, reports, gathering information, and other related activities at the direction of the Assembly Clerk.
Assists Assembly Clerk to prepare for, carry out and follow-up on Assembly, and Assembly standing committee, meetings.
Assists Delegates and Assembly Clerk in researching and preparing resolutions and ordinances.
Prepares Assembly purchase order requisitions, processes invoices through the MUNIS System, reconciles accounts, and maintains office inventory.
Posts and updates information on the County’s Assembly of Delegates’ webpages. Uses and maintains records filing and retention system for Assembly.
May draft letters from Speaker and/or Assembly to the public, or other government agencies. May draft prepares press releases and monitor media for Assembly-related information.
May serve as a point of contact for Assembly of Delegates’ office; represents Assembly and County in a professional and courteous manner.
Responds to constituent correspondence and requests for information in a timely manner, coordinating responses with guidance from Speaker and Assembly Clerk as needed. Maintains records of constituent contacts and disposition of issues.
Handles confidential and sensitive correspondence requiring high level of discretion and judgment; maintains confidentiality.
Performs similar and related work as required or directed by the Speaker.
Experience
Associate’s degree required from an accredited college or university, bachelor’s degree preferred, in public or business administration, policy, communications or related field, and one to two years’ experience in state, regional, municipal or public administration, paralegal services, or equivalent combination of education and experience.
Job Type: Part-time
Pay: $37.57 – $41.06 per hour
Expected hours: 15 per week
Benefits:
Paid time off
Schedule:
No weekends
Work Location: In person
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Title: Administrative Assistant
Company: ENTRUST Solutions Group
Location: Philadelphia, PA
