Overview
Administrative Assistant Jobs in Aberdeen, WA at Quinault Community Health & Quinault Wellness Cent
Position Summary:
The Immigration Administrative Assistant provides administrative and clerical support for the shareholders and attorneys, and paralegals for the Austin office immigration practice group.
This is an in-office position, reporting to the Office Administrator.
Essential Functions:
Maintaining client contacts in Interaction.
Coordinates attorney travel arrangements including hotel accommodations, preparing itineraries, and submitting travel expense reports.
Prepares legal documents, opening client matters, maintaining documents, completing time entries, and creating Power Point presentations.
Process invoices, check requests, and expense reimbursements through firm’s account payable software.
Managing calendars for the immigration legal team which involves setting up, organizing, and managing meetings, sending reminders, and assisting to ensure deadlines are met.
Assist with billing process, including resolution of billing issues.
Other duties as assigned.
Requirements:
2 or more years of administrative assistant experience including support to senior level.
Business immigration / law firm experience preferred but not required.
Must be proficient in all Microsoft applications, including but not limited to Word, Excel, PowerPoint, Outlook and Document Management Systems
Excellent communications skills, oral and written.
Ability to read, respond timely and accurately to and organize high volume of emails.
Ability to work on multiple tasks.
Good organizational skills including calendaring.
Ability to work independently as well as with a team.
Benefits:
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.
Firm Overview:
Ogletree Deakins has one of the largest Business Immigration practices in the United States and provides a wide range of legal services for employers seeking temporary business visas and permanent residence on behalf of foreign national employees. We provide comprehensive immigration services to clients of all sizes, including numerous Fortune 500 companies. Our practice is designed to provide superior client service at competitive fixed fee rates. Our attorneys are proactive in handling client matters, from case initiation to case strategy/planning to the successful completion of the case, always remaining accessible to all of our clients.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.
Equal Opportunity Employer.
Title: Administrative Assistant
Company: Quinault Community Health & Quinault Wellness Cent
Location: Aberdeen, WA
