Overview
Administrative Assistant Jobs in Ithaca, NY at Maguire Automotive Group
Job Requisition ID: 45188
Opening Date: March 4, 2025
Closing Date/Time: 03/17/2025
Agency: Department of Human Services
Class Title: OFFICE COORDINATOR – 30025
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Salary $3,971-$5,243/month ($47,652-$62,916/year)
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.
Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 45188
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Family & Community Services is seeking to hire a high energy, self-motivated team player who can manage multiple tasks, is efficient, detail-oriented, and able to manage and coordinate many tasks in a fast-paced environment. As secretary to the Office Manager, performs paraprofessional and technical secretarial and office support functions for the Office Manager in the Northwest Office of the Division of Family & Community Services, Department of Human Services (DHS). Assists in a variety of office management and support functions. Keyboards a variety of forms, form letters, cards and records.
Essential Functions
Serves as secretary to the Office Manager of the Northwest Office.
Performs a variety of administrative staff support functions.
Maintains files of correspondence, statistical reports, memoranda, and medical inquiries.
Receives and directs visitors for Local Office Administrator or other staff, screens telephone calls for priority and importance and answers questions.
Monitors receipt of manual releases/memoranda and updates assistance programs manuals, maintains and updates administrative manuals for LOA when new releases are received.
Follows oral and written instructions, completes technical and complex tasks, accesses automatic office equipment to obtain data and compile reports of pending or outstanding activities.
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college. OR Completion of high school and two (2) years of related office experience. OR Two (2) years of independent business experience.
Requires ability to Keyboards accurately at 30 wpm.
Work Hours: Monday-Friday, 8:30am-5pm; 1-hour unpaid lunch.
Work Location: 4105 W Chicago Ave, Chicago, Illinois, 60651
Division of Family & Community Services
Region 1
Administration
Northwest Office, Cook County
Agency Contact: [email protected]
Posting Group: Office & Administrative Support; Social Services
About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually – (10 days in year one of employment)
Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program – A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link:https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
[email protected]
[email protected]
Title: Administrative Assistant
Company: Maguire Automotive Group
Location: Ithaca, NY
