Overview
Administrative Assistant 4 – Physical Therapy Jobs in Dobbs Ferry, NY at Mercy University
American Road Markings
American Road Markings, LLC, an InfraStripe company, is your #1 resource for pavement markings and parking lot maintenance since 2003. We specialize in thermoplastic, traffic paint, and signage created in our on-site shop. We are approved and licensed in every level of government work from federal to municipal and all military facilities. Our senior crew
leaders have more than 30 years each in the industry and mentor our crew members to mimic their leadership.
POSITION DESCRIPTION
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety construction concepts, practices and procedures.
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.
BENEFITS
This position offers the following benefits, which new employees are eligible for on the first day of the month after their first thirty days of employment:
Medical
Vision
Dental
401k (with matching option)
PTO and company holidays
ESSENTIAL DUTIES & RESPONSIBILITIES
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Research and creates presentations
Generate reports
Handle multiple projects
Prepare and monitor invoices
Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Write letters and emails on behalf of other office staff
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
QUALIFICATIONS
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
High school diploma or equivalent; college degree preferred
WORKING ENVIRONMENT
This position will be based in Norfolk, VA.
Virginia Employees: Infrastripe is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal
employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation
because of age (40 and older), race (including traits historically associated with race, which includes hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, national origin, ancestry, religion, sex, sexual orientation (including transgender
status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), military status (including status as a uniformed
servicemember, a veteran, or dependent of a servicemember), or any other status protected by federal, state, or local laws.Show more
Title: Administrative Assistant 4 – Physical Therapy
Company: Mercy University
Location: Dobbs Ferry, NY
