Overview

Administrative Assistant Jobs in Chicago, IL at North Bridge Staffing Group

Title: Administrative Assistant

Company: North Bridge Staffing Group

Location: Chicago, IL

Key Responsibilities:

• Orchestrating meetings by compiling and preparing essential documents, coordinating agenda items, and ensuring the partner is thoroughly briefed.

• Proactively managing the partner’s agenda, anticipating potential conflicts, and optimizing time allocation.

• Providing executive-level administrative support, encompassing email management, composing communications, organizing files, managing invoices, expenses, and tax documents, and preparing presentations.

• Updating and maintaining calendars, promptly communicating any modifications.

• Furnishing administrative assistance for various business requirements, including making travel arrangements and liaising with accounting professionals for monthly reporting.

Ideal Candidate Traits:

• Proactive, detail-oriented, and highly organized with exceptional multitasking skills.

• Displays tact, diplomacy, and discretion, particularly when handling sensitive information.

• Exhibits strong communication abilities, adept at engaging individuals at all levels, particularly senior executives.

• Dedicated, persistent, and renowned for offering dependable support.

• Demonstrates a profound understanding of the business, facilitating effective prioritization and problem-solving. • Proficient with technology, including the Microsoft Office Suite and travel/expense systems like SAP Concur.

• Capable of working independently or collaboratively, adaptable to evolving priorities.

• Demonstrates professionalism, sound judgment, and discretion in all interactions.

• Capable of executing tasks with precision, attention to detail, and efficiency.

• Skilled in research, problem-solving, and conflict resolution.

• Willing to collaborate with other administrative team members and provide backup assistance as needed.

Requirements:

• Bachelor’s Degree

• Minimum 3 years of support function experience

• Proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and SharePoint

• Familiarity with SAP Concur preferred

• Strong interpersonal and communication skills

• Ability to prioritize tasks, meet deadlines, and adapt to changing priorities

• Tech-savvy and proactive in enhancing efficiency with available tools

• Works effectively in a team environment and offers support as required.

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