Overview
Administrative Assistant Jobs in Fort Lauderdale, FL at Kira Labs Inc.
Title: Administrative Assistant
Company: Kira Labs Inc.
Location: Fort Lauderdale, FL
Are you a proactive and detail-oriented professional with a passion for organization, efficiency, and making an impact? Join our dynamic team at Kira Labs!
At Kira Labs, we are a global leader in beauty and cosmetics manufacturing, driven by innovation, creativity, and excellence. We are seeking a skilled Administrative Specialist to collaborate and support cross-functional departments including Product Development, Quality and Sales.
As our Administrative Specialist, you’ll play a vital role in managing operations, supporting special projects, and enhancing efficiency across the organization.
What You’ll Do:
• Collaborate and Support the Product Development, Sales and Quality teams
• Ensure and Maintain accurate data in spreadsheets, Salesforce CRM, and other internal systems.
• Coordinate day-to-day activities and support special projects, meetings, and events.
• Use AI-driven tools and project management software to streamline operations and improve processes.
• Prepare reports, dashboards, and presentations for leadership.
• Support project planning, tracking milestones, and managing deadlines.
• Conduct research, compile data, and generate actionable insights to support decision-making.
• Collaborate with cross-functional teams to ensure smooth communication and workflow.
• Handle scheduling, meeting coordination, and travel arrangements.
• Ensure accuracy and quality through audits and recommend process improvements.
What You Bring:
• Bachelor’s degree in Business Administration or a related field (preferred).
• 2+ years of experience in administrative or business support roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity and a desire to use AI tools, Salesforce, and project management software.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication abilities.
• A collaborative mindset and entrepreneurial spirit.
What We Offer:
• A competitive salary and benefits package.
• Opportunities for professional growth and development in a dynamic and innovative company.
• A supportive and collaborative team environment.
• The chance to work with cutting-edge tools and technology.
The position is on-site at our manufacturing headquarters and we are conveniently located in North Fort Lauderdale close to I95 and Turnpike exits.
About Kira Labs:
Founded in 2003, Kira Labs has grown into a globally recognized beauty and cosmetics manufacturer and named as Florida Exporter of the Year, South Florida Manufacturer of the Year, Quality Award Medal Winner and top 100 places to work in South Florida. Our success is built on our team off brilliant people, innovative formulas and products, exceptional quality, and a dedication to continuous improvement for all.
Ready to Make an Impact?
Join our mission to create beauty innovations that wow! Apply today by submitting your resume and a brief cover letter explaining why you’re the perfect fit for this role.
Kira Labs is an Equal Opportunity Employer. We welcome applicants from all backgrounds and experiences.
