Overview
Administrative Assistant Jobs in Burlington, MA at EasCorp
About us
Haley Guiliano is an intellectual property law firm with offices in London, New York, and California. The firm represents clients of varying sizes across a broad spectrum of industries.
Applicants should have the ability to work in-office, 5 days per week
Essential Duties and Responsibilities
Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence
Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering
Answer phones, take and relay messages
Coordinate and schedule travel
Prepare and submit expense reports and reconcile credit card transactions
Assist with submitting conflict checks and opening new matters
Enter time charges
Assist with onboarding tasks for new hires
Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm’s document management repository
Actively contribute to team meetings and other team related activities
Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues
Perform other related duties and projects as assigned
Job Qualifications
5-year minimum experience in a professional services environment
Must possess excellent communication skills
Advanced skills in Microsoft Office Suite required
Strong organizational skills coupled with ability to prioritize efficiently
Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff, and clients
Ability to perform duties with a high level of detail and accuracy
Familiarity with Concur, PracticeLink, iManage, iTimekeep, or other similar applications is a plus
Demonstrated ability to maintain high level of professionalism, confidentiality, discretion, and judgement while being personable
Benefits
We offer a collegial and casual work environment.
Compensation: $70,000-$95,000 per year depending on experience
Benefits package includes:
3 weeks vacation
2 weeks sick leave
Medical
Dental
Vision
Life insurance
401K
Commuter Benefits
To perform the job successfully, employee must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Haley Guiliano is an equal opportunity employer and welcome all applicants for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, age, disability status or any other protected characteristic. Should you need reasonable accommodations during the recruitment process, please let us know so that we can do our best to set you up for success.
Job Type: Full-time
Pay: $70,000.00 – $95,000.00 per year
Benefits:
401(k)
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Vision insurance
Schedule:
Monday to Friday
People with a criminal record are encouraged to apply
Work Location: In person
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Title: Administrative Assistant
Company: EasCorp
Location: Burlington, MA
