Overview
Administrative Assistant Jobs in Raleigh, NC at Stonewall Structural Engineering, PLLC
Title: Administrative Assistant
Company: Stonewall Structural Engineering, PLLC
Location: Raleigh, NC
Job Title: Administrative Assistant
Department: Administration
Location: On-site Raleigh, NC
Reports To: Office Manager
FLSA Status: Exempt
Pay Range: $45,000 – $50,000
About Stonewall Structural Engineering:
Stonewall Structural Engineering is a recognized leader in delivering innovative and reliable structural solutions across the Southeast and beyond. We provide high-quality structural design and consulting services for a wide range of projects and markets, combining technical excellence with a strong client-focused approach.
At Stonewall, we believe great work starts with a great workplace. Our culture blends professionalism with community, think Hawaiian Shirt Fridays, Monday team breakfasts, and family-friendly happy hours. We’re committed to creating an environment where collaboration, creativity, and relationships thrive.
We also prioritize work-life balance with generous PTO and flexible hybrid work options. Professional growth matters to us, so we invest in our team through mentorship, continuing education, involvement in industry associations, and opportunities to work on diverse, challenging projects.
As we continue to grow, we’re looking for talented professionals who share our values and passion for delivering exceptional structural engineering services.
Want to start your Stonewall Story? If you’re ready to build your career with a team that values creativity, collaboration, and community, let’s connect!
Position Summary:
The Administrative Assistant supports the daily operations of the office by providing high quality administrative, communication, and organizational support. This role ensures efficient front office functionality, maintains a clean and well-organized workspace, facilitates positive client interactions, and assists with internal data management within the company’s CRM. The Administrative Assistant represents the company with professionalism and serves as a key point of contact for clients, visitors, and team members.
Essential Duties and Responsibilities:
- Answer incoming calls in a professional, friendly manner and document call notes accurately.
- Maintain a clean, organized, and well‑stocked office environment under the direction of the Office Manager; coordinate office supply ordering and shopping as needed.
- Send client reports upon confirmation of payment.
- Communicate with clients via phone, email, and text in a timely and professional manner.
- Assist in internal CRM data cleanup and general data integrity tasks.
- Maintain an orderly work area and support broader office organization initiatives.
- Track, log, and maintain accurate equipment inventory counts.
- Support additional administrative or operational tasks as assigned by the Office Manager.
Education and Skill Requirements:
- Minimum 1 year of administrative or office support experience.
- Strong written and verbal communication skills.
- Excellent organizational skills with strong attention to detail.
- Ability to interpret and reference complex calendars; communicate general availability to
- prospective clients.
- Proficiency in communicating via phone, text, and email with professionalism.
- Comfortable on a phone for long periods of times.
- Basic proficiency with office software (Outlook, Excel, Word) and willingness to learn internal
- systems, including CRM platforms.
Work Environment:
This is an in office position.
