Overview
Administrative Assistant Jobs in Greater Kuala Lumpur at Mpac Group
Title: Administrative Assistant
Company: Mpac Group
Location: Greater Kuala Lumpur
Who are we?
At Mpac, we’ve been helping businesses evolve to meet new challenges for over 100 years. While most companies offer automation machines, we craft complete automation ecosystems that are unique and personalized to our customer’s needs. Our business centers around our people, we want the best minds to be part of our team and we remain committed to nurturing a workplace culture that thrives on diversity, inclusivity, and innovation.
Purpose of the role?
At Mpac, we are experiencing an exciting phase of growth, particularly in the APAC region. The purpose of this role is to provide critical administrative support to the business. This includes ensuring the seamless day-to-day operations of our Malaysia office, contributing to the efficiency and effectiveness of our expanding regional presence. The role is pivotal in maintaining organizational workflows, supporting teams, and upholding the professional standards that drive our success.
Key Accountabilities –
Support the company finance team
Maintain and support HR activities
Office upkeep and day-to-day administration activities
Administration support to other functions within the company.
Key Responsibilities
Ensure office supplies are replenished
Answer incoming calls and re direct them to the relevant departments
Mailing of company letters, ad-hoc DHL arrangement ( for customer samples, banking forms etc)
Schedule repair, maintenance and upgrading of furniture and fixtures as and when required
Filling and archiving of documents
submit sales invoices to customer portals
enter supplier invoices into visual
send monthly statements of accounts to customers
support service department for shipping activities
handle the on boarding of new employees
send out weekly KPI reports
assist in yearly audits
support other departments as and when needed
Knowledge, Experience & Qualifications
Strong organizational abilities and attention to detail
Ability to multitask and prioritize tasks effectively
Be friendly, approachable and professional with dealing with visitors, employees and distributors
ability to thrive in a dynamic & fast paced environment
diploma or degree in business administration or any relevant field
proven experience in a Admin or receptionist role
Familiarity with office management software e.g. Microsoft 365
excellent verbal and written communication in English
Desirable
Experience working in a global corporation
relevant experience working in HR administration.
