Overview
Administrative Assistant Jobs in Commerce, CA at Elite Lighting
Description:
JOB DUTIES:
Provide secretarial and administrative support to management and other staff
Complete the schedule for all clients, including ABA line therapy, ABA supervision, and ABA family guidance
Create and maintain staff schedules, including but not limited to checking schedules for accuracy
Answer general phone inquiries using a professional and courteous manner
Direct phone inquiries to the appropriate staff members
Communicate with client’s families sensitive matters such as session cancellations, client-related incidents, client illness, and other relevant issues
Assist families and staff with appointments, including helping collect guardian signatures
Greet patients/suppliers/visitors to the organization in a professional and friendly manner
Sort incoming mail, faxes, and courier deliveries for distribution
Prepare and send outgoing faxes, mail, and courier parcels
Conduct basic cleaning duties, including but not limited to disinfecting and organizing, vacuuming, wiping down commonly used surfaces, and take care of emergency cleaning situations
Receive, store, and organize the office supplies ensuring that basic supplies are always available
Organize clinic storage cabinets and rooms
Coordinate the maintenance of office equipment and furniture
Scan, upload, and file confidential client and staff documents while maintaining their privacy
Be an exemplary role model for Pathways policies, procedures, and values
Maintain appropriate and professional boundaries with client families in the center and on social media to avoid dual relationships or other unethical situations.
Other intentional duties as assigned
Requirements:
SCHEDULE:
Monday through Friday from 7:00-3:30 PM
Full time position
REQUIRED QUALITIES AND SKILLS OF CANDIDATE:
Organized
Attention to detail
Efficient
Self-motivated and independent
Good communication
Able to problem solve
Knowledge of Google Workspace
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Title: Administrative Assistant
Company: Elite Lighting
Location: Commerce, CA
