Overview
Administrative Assistant Jobs in Houston, TX at Jiffy Lube International
Title: Administrative Assistant
Company: Jiffy Lube International
Location: Houston, TX
Job description:
Jiffy Lube International is the largest quick lube franchisor in the United States, supporting a network of more than 2,200 service locations. Through its owned franchisee operations and strategic supplier relationships, the organization is focused on operational excellence, customer experience, and scalable growth across a highly dynamic automotive services platform.
Executive Team Support
- Provides high‑quality administrative support to the Executive Leadership Team
- Coordinates complex meeting logistics, including agenda preparation, materials distribution, and follow‑up action tracking.
- Partners with the Events Manager to plan and execute executive meetings, conferences, and internal events.
- Manage executive calendars, prioritizing competing demands and ensuring alignment with business priorities.
- Oversees end‑to‑end travel arrangements, including flights, hotels, ground transportation, and itinerary preparation.
- Prepares, processes, and reconciles executive expense reports with accuracy and timeliness.
- Serves as a liaison between executives and internal/external stakeholders, ensuring professional communication and timely responses.
- Maintains confidentiality and exercises sound judgment when handling sensitive information and executive correspondence.
- Supports creation of presentations, briefing documents, and meeting summaries as needed.
Office Administration
- Oversee daily office operations, including mail, deliveries, printing, shipping, and vendor coordination.
- Develops and maintains the office budget framework and ensures all expenses are accurately tracked.
- Monitors inventory of office supplies, furniture, appliances, and electronics; coordinates procurement as needed.
- Ensures meeting rooms, common areas, and kitchen spaces remain clean, organized, and fully stocked.
- Coordinates with maintenance and facilities vendors to ensure a safe, functional, and well‑maintained office environment.
- Tracks office performance metrics and partners with senior management to improve processes and operational efficiency.
- Maintains filing systems, IT equipment inventory, and office supply records.
- Orders and replenishes refreshments for the “Snack Hub” to support employee experience.
Supervisory / Span of Control
This position does not supervise other positions.
Financial Impact and Budgetary Responsibility
This position does not have budgetary decision‑making authority.
Qualifications / Education
- High School Diploma or GED required; some college or an associate degree preferred.
Work Experience
- Minimum of 2 years of experience in an administrative support role.
Knowledge & Skills
- Strong project coordination skills with an initiative-taking, solution-oriented mindset.
- Ability to thrive in a fast‑paced, evolving environment.
- Excellent organizational and time‑management capabilities.
- Strong analytical abilities and exceptional mindfulness.
- Effective interpersonal and communication skills.
- Advanced computer proficiency and ability to learn new systems quickly.
