Overview

Administrative Assistant Jobs in Nashville, TN at BGSF

Title: Administrative Assistant

Company: BGSF

Location: Nashville, TN

Administrative Assistant

Direct Hire; $24p/hr -$27 p/hr

Nashville, TN 37201

*fully on-site; 8am – 5pm

Description

The property management Administrative Assistant will provide day-to-day administrative support for one or more Property Managers. Represents company in a professional manner to customers, vendors, and the public.

Work Performed

All day-to-day administrative support for one or more property managers

Provide new customer employees with tours and process all User Agreements

Prepare weekly/monthly calendar of local current events for customers. (i.e. – street closures, weekend events, etc…)

Develop a building monthly newsletter

Compile monthly reports for accounting

Conduct monthly property inspections

Visit customers periodically

Monitor janitorial service.

Process all customer requests and follow up to ensure completion.

Prepare weekly team meeting agendas and type up/maintain meeting minutes

Assist property manager with customer events

Assist the maintenance department with vendor correspondence, project scheduling, third-party PM service tracking

Monthly invoicing for additional customer charges such as sub-meters, after-hours HVAC, and other customer requests

Assist with all correspondence to customers and vendors; set up templates for management staff use

Monitor Service Link work orders, assign work orders, and follow up on pending items

Keep property management emergency manual up to date

Maintain customer database in both Building Engines and SalesForce

Assist property managers with special events

Responsible for the completion of documents regarding move-in and move-outs as submitted by property managers

Maintain and update the information contained in the On-Call Emergency notebook

Be available as needed to perform/facilitate and maintain a status of active communication during emergencies

Review daily security logs and advise of any inconsistencies, work orders etc.

Assist customers, maintenance staff, and contractors

Manage green roof private rental schedule and process all requests for the use of this space

Manage future amenities (ie – conference rooms) that may be added to the asset

Prepare meter reading report for accounting

Maintain customer and vendor contact lists

Order and facilitate office supplies

Job Requirements

Demonstrated organizational and time management skills

Strong interpersonal skills

Detail-oriented and analytical

Excellent written and in-person communication skills

Computer proficiency in MS Office and Excel

Education/Experience

Associates degree preferred

Three or more years administrative experience, preferably in property management.

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