Overview
Administrative Assistant Jobs in Nashville, TN at BGSF
Title: Administrative Assistant
Company: BGSF
Location: Nashville, TN
Administrative Assistant
Direct Hire; $24p/hr -$27 p/hr
Nashville, TN 37201
*fully on-site; 8am – 5pm
Description
The property management Administrative Assistant will provide day-to-day administrative support for one or more Property Managers. Represents company in a professional manner to customers, vendors, and the public.
Work Performed
All day-to-day administrative support for one or more property managers
Provide new customer employees with tours and process all User Agreements
Prepare weekly/monthly calendar of local current events for customers. (i.e. – street closures, weekend events, etc…)
Develop a building monthly newsletter
Compile monthly reports for accounting
Conduct monthly property inspections
Visit customers periodically
Monitor janitorial service.
Process all customer requests and follow up to ensure completion.
Prepare weekly team meeting agendas and type up/maintain meeting minutes
Assist property manager with customer events
Assist the maintenance department with vendor correspondence, project scheduling, third-party PM service tracking
Monthly invoicing for additional customer charges such as sub-meters, after-hours HVAC, and other customer requests
Assist with all correspondence to customers and vendors; set up templates for management staff use
Monitor Service Link work orders, assign work orders, and follow up on pending items
Keep property management emergency manual up to date
Maintain customer database in both Building Engines and SalesForce
Assist property managers with special events
Responsible for the completion of documents regarding move-in and move-outs as submitted by property managers
Maintain and update the information contained in the On-Call Emergency notebook
Be available as needed to perform/facilitate and maintain a status of active communication during emergencies
Review daily security logs and advise of any inconsistencies, work orders etc.
Assist customers, maintenance staff, and contractors
Manage green roof private rental schedule and process all requests for the use of this space
Manage future amenities (ie – conference rooms) that may be added to the asset
Prepare meter reading report for accounting
Maintain customer and vendor contact lists
Order and facilitate office supplies
Job Requirements
Demonstrated organizational and time management skills
Strong interpersonal skills
Detail-oriented and analytical
Excellent written and in-person communication skills
Computer proficiency in MS Office and Excel
Education/Experience
Associates degree preferred
Three or more years administrative experience, preferably in property management.