Overview
Administrative Assistant Jobs in Foothill Ranch, CA at Solution21 Inc
Job Description Summary
The Administrative Coordinator II reports directly to the General Counsel for MUSCP. Under minimal and indirect supervision, this position anticipates the needs of and supports the General Counsel and other members of the Office of General Counsel, including heavy scheduling, accounts payable, payroll, and human resources. This role serves as a liaison with other MUSCP senior leaders, administrative offices and external agencies and clients.
Entity
University Medical Associates (UMA) Only Employees and Financials
Worker Type
Employee
Worker Sub-Type
Regular
Cost Center
CC001936 UMA CORP EXEC Legal CC
Pay Rate Type
Salary
Pay Grade
Health-25
Scheduled Weekly Hours
40
Work Shift
Job Description
Assists with the implementation of a new optimization process for OGC (“MUSC Legal Connect”); manages the OGC portal’s triage process, ensuring matters are quickly routed to the appropriate team member and completed within a timely manner, while providing regular status updates for optimal customer satisfaction. [35%]
Implements, coordinates, organizes and maintains a robust electronic system, indexes contracts, lawsuits and other legal files, including pertinent background emails for expedient retrieval of documentation for the General Counsel, and for availability for use with assigned projects and future needs; compiles and files the General Counsel’s personal meeting notes, assigns or coordinates appropriate follow up from meetings; assists with the coordination of the OGC’s electronic matter management and contract management process via utilization of various programs (Symplr, LawVu, ProLaw). [15%]
Assists MUSCP Corporate Paralegal with performance of duties required by the office of the MUSCP Secretary and MHP Secretary, which duties include preparation of corporate meeting minutes and other Board materials, extensive management of and communications regarding MUSCP biennial Director and Officer elections process, annual members’ meetings, and other Board processes and priorities. [15%]
Responsible for day-to-day administrative support functions needed to maintain business operations for MUSCP General Counsel’s office and the MUSCP Executive Team members. Anticipates the needs of and supports the General Counsel, including scheduling, accounts payable, personnel, and purchasing. Serve as a liaison with other MUSCP senior leaders and leaders within the University, Hospital System, Affiliates, and RHN administrative offices, external counsel, and external agencies. [35%]
Additional Job Description
A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor’s degree and three years experience in business management, public administration or administrative services.
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
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Title: Administrative Assistant
Company: Solution21 Inc
Location: Foothill Ranch, CA
