Overview
Administrative Assistant Jobs in Pasadena, TX at EnerStaff LLC
Posting Details
Posting Summary
Position Title
Administrative Specialist
FLSA
Exempt
Department
Office Of Academic Affairs
Job Summary
Xavier University of Louisiana is accepting applications for the open position of Administrative Specialist. This position performs daily administrative duties to support the Office of the Provost. Responsibilities include front desk operations, requisition processing, coordination of all calendars and meeting spaces that are under the purview of the Provost. Also serves as primary support for the Assistant Provost. AA/EOE
Minimum Qualifications
High school diploma
Two years related office experience
Ability to organize details efficiently with daily, frequent attention to detail
Ability to maintain confidentiality in all matters
Preferred Qualifications
College degree
Experience working in a university setting
Special Requirements Summary
Work Hours
Full time
KSA’s
Knowledge, Education, Experience, and Proficiencies
Ability to establish work assignment priorities and perform duties without immediate or constant supervision.
Computer proficiency in basic computer operations and applications
Essential Duties and Responsibilities
Essential Duties and Responsibilities Description
Front Desk Management – Responsible for greeting all visitors to the Office o the Provost and answering all incoming telephone calls.Manages calendar for all meeting spaces under the purview of the Provost Office. Maintain office supplies. Responsible for mail pickup and distribution.
Essential Duties and Responsibilities Description
Support for Assistant Provost – Work closely with Assistant Provost to manage administrative and fiscal policies and procedures throughout Academic Affairs. Support committee work assignments and special projects assigned to the Assistant Provost. Process requisitions.
Essential Duties and Responsibilities Description
Support for Special Projects –
1. Monitor the Academic Affairs email address,
2. Other projects as assigned
Essential Duties and Responsibilities Description
Other duties as assigned – Perform other related duties and responsibilities as requested or required whether or not specifically mentioned in job description.
Posting Detail Information
Posting Number
S440P
Number of Vacancies
1
Desired Start Date
03/03/2025
Position End Date (if temporary)
Posting Date
01/03/2025
Application Review Date
Closing Date
02/28/2025
Open Until Filled
No
Special Instructions to Applicants
Attach online only your resume, cover letter and contact information for three references.
Quicklink for Posting
https://jobs.xula.edu/postings/3442
About Xavier
About Xavier
Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, XULA is Catholic and historically Black. Located in New Orleans, the ultimate purpose of the University is to contribute to the promotion of a more just and humane society by preparing its students to assume roles of leadership and service in a global society. This preparation takes place in a diverse learning and teaching environment that incorporates all relevant educational means, including research and community service.
Title: Administrative Assistant
Company: EnerStaff LLC
Location: Pasadena, TX
