Administrative Assistant

Overview

Administrative Assistant Jobs in Cracow, Małopolskie, Poland at NTIATIVE IT Recruitment

Title: Administrative Assistant

Company: NTIATIVE IT Recruitment

Location: Cracow, Małopolskie, Poland

Office Administrative Assistant

Job Summary:

The Administrative Assistant is responsible for providing administrative support, including but not limited to typing documents, internal and external correspondence, scheduling, data entry, and filing.

This role is full-time and 5 days in the office.

Essential Functions (Duties & Responsibilities):

They are responsible for normal reception duties including greeting visitors to the office, preparing NDA’s and maintaining records plus name badges and fob for new hires.

Organising fire drills, fire maintenance records and first aid training and supplies.

Answers telephone, distributes post and e-mail correspondence, providing general information and taking messages, as needed

Is point of contact for third party contractors and arranging works within the buildings

Answers departmental questions and directs individuals to the appropriate party, as necessary

Ensures that office supplies are maintained including stationary, cleaning, food supplies including the weekly orders and the operation and ordering for the coffee machine.

Provides assistance with daily operations such as posting, organising courier services, obtaining printed materials and any other task as needed.

Provide assistance with the operation of the buildings and offices e.g., meter readings, liaise with suppliers, cleaning company, Fire maintenance, water supplier and others. Arrange PAT testing annually.

Ensures accuracy and timeliness of all work performed

Handles confidential and non-routine information in a professional manner

Works independently and within a team on various projects

Coordinates meetings, which may include placing food orders, as well as set up and clean up

Required Skills/Experience

:

A minimum of 2 years of related office experience is required

Proficiency in Microsoft Word, Outlook, PowerPoint and Excel is preferred

Be able to demonstrate excellent interpersonal and customer service skills

Have the ability to work independently and with minimal supervision

Must have the ability to handle confidential information

What we offer:

Contract of Employment

International work environment

Discretionary End-year bonus

Annual Performance Reviews