Overview
Administrative Assistant Jobs in Minneapolis–Saint Paul, WI at Robert Half
Title: Administrative Assistant
Company: Robert Half
Location: Minneapolis–Saint Paul, WI
We are looking for an Administrative Assistant to support meeting planning, visitor coordination, and day-to-day office operations in Saint Paul, Minnesota. This Long-term Contract position is ideal for someone who excels at organizing details, communicating clearly, and creating a smooth experience for employees, executives, and guests. The role includes coordinating events, managing travel-related reporting, and helping maintain an efficient and well-organized workplace environment.
Responsibilities:
• Organize the logistics for leadership, board, and companywide meetings by arranging meeting space, coordinating technology needs, and securing food service when required.
• Support large internal events by managing attendee registration, distributing event communications, preparing agendas, and keeping participant information accurate and up to date.
• Build and oversee event registration materials and tracking tools, including forms, schedules, communications, and attendance records.
• Prepare reports and dashboard updates to monitor participation, provide event status visibility, and assist attendees throughout the full meeting lifecycle.
• Coordinate event-related details such as hotel room lists, vendor communication, attendee tracking, on-site execution, and follow-up activities after events conclude.
• Welcome scheduled visitors and help deliver a well-organized onsite experience by coordinating access, preparing meeting areas, arranging signage, and managing catering details.
• Maintain visitor logs, assist with sign-in procedures, and issue access credentials in alignment with compliance and audit expectations.
• Answer and direct incoming calls, receive deliveries connected to meetings and events, and contribute to daily office coordination to keep operations running smoothly.
• Process monthly direct travel reporting for external clients and partner organizations, and provide backup support for mail room activities when needed.
• Create and publish internal Administrative Services updates on the intranet to share timely and clear workplace communications.
• Experience providing administrative support in an office setting.
• Demonstrated ability to coordinate meetings, events, or visitor activities with strong attention to detail.
• Skill in handling inbound calls and directing inquiries in a courteous and efficient manner.
• Proficiency with data entry, record maintenance, and administrative documentation.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to support reception-style duties and maintain a service-oriented presence.
• Experience assisting with office operations such as filing, delivery coordination, or workplace support tasks.
• Effective written and verbal communication skills for interacting with employees, guests, and external partners.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.
